Minutes – November 4, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official. 

November 4, 2019
All Commissioners Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the addition of Rhonda Hunt and Cindy Steffan at 9:15 and the deletion of Marci Detmer at 10:00. The motion carried unanimously following a second by Commissioner McCloud.  Commissioner Wiens moved to approve the minutes of the October 28th session as prepared.  The motion carried unanimously following a second by Commissioner McCloud.

3. There were no public comments.

4. Commissioners discussed the purchase of fire trucks. Further information will be obtained and will be acted on in the near future.

5. Register of Deeds Rhonda Hunt appeared to discuss a non-elected personnel matter. Commissioner Wilson moved to enter into executive session from 10:30 to 10:40 for a non-elected personnel matter concerning employee performance and will return to open session at 10:40 in the Commissioners Room at the Courthouse.  The motion carried unanimously following a second by Commissioner McCloud.

Commissioners returned to open session at 10:40 in the Commissioners Room at the Courthouse.

6. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. He reported that he applied for the 2020 Kansas Local Bridge Improvement Program for two bridges and was accepted to one bridge on Avenue M just East of the Lyons High School.  The funds available are 90/20 with a maximum of $200,000.  Tom reported that Rice County was accepted for the High Risk Rural Road Program for striping and signing for the 2020 year.  He presented a contract with Kansas Department of Transportation for signing.

Tom discussed the purchase of tractors and mowers for the department and presented the following bids:

PrairieLand Partners                                  $148,261.14
BTI                                                                  $168,240.00
KanEquip                                                      $129,875.00
LDI                                                                  $89,100.00

Commissioner McCloud moved to accept the bid for two 613M tractors from Prairieland Partners in the amount of $93,643.07 per tractor with a trade-in of $39,025.00 for a total of $148,261.14.  The motion carried unanimously following a second by Commissioner Wiens.

Tom presented the following bids for mowers:

PrairieLand Partners          John Deere              $19,845.17
LandPride                 $17,955.89
BTI                                                                            $19,755.57
KanEquip                                                                 $18,405.00
LDI                                                                            $18,900.00
Howards                                                                   $16,315.00

Commissioner McCloud moved to purchase two Bushhog mowers from Howards for a price of $16,315.00 per mower with a trade-in of $7,500.00 for a total of $25,130.00.  The motion carried unanimously following a second by Commissioner Wiens.

7. Commissioner McCloud left the meeting for the remainder of the session.

8. EMS Director Greg Klein appeared to request an executive session. Commissioner Wiens moved to enter into executive session from 10:17 to 10:30 for a non-elected personnel matter concerning employment status and will return to open session at 10:30 in the Commissioners Room at the Courthouse.  The motion carried following a second by Commissioner Wilson.  County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.

Commissioners returned to open session at 10:30 in the Commissioners Room at Courthouse.

9. Commissioner Wiens moved to enter into executive session from 10:30 to 10:35 for a non-elected personnel matter concerning employment status and will return to open session at 10:35 in the Commissioners Room at the Courthouse. The motion carried following a second by Commissioner Wilson.  EMS Director Greg Klein, County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.

Commissioners returned to open session at 10:35 in the Commissioners Room at the Courthouse.

10. Commissioners discussed the Sterling EMS building. Further research will take place and be presented in the near future.

11. Parikshay Bhattarai with Liberty National appeared to present information about optional employee benefits. Commissioners informed her that the County does not allow supplemental benefits to employees to flow through as payroll deductions.

12. Jail Captain Tim Weaver appeared to present a quote from Crossmatch for a fingerprint scanner. Commissioner Wiens moved to authorize the purchase of a fingerprint scanner and software from Crossmatch in an amount not to exceed $13,021.84. The motion carried following a second by Commissioner Wilson.

13. Rural Fire Chief Ed Feil appeared to present updates to the Commissioners. He reported that the new Rescue Truck will be ready this week. Ed requested a discussion about the purchase of new fire trucks.

Ed requested an executive session.  Commissioner Wiens moved to enter into executive session from 11:17 to 11:30 to discuss non-elected employee matter concerning HIPPA and will return to open session in the Commissioners Room at the Courthouse.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session at 11:30 in the Commissioners Room at the Courthouse.

14. Shirley Fair appeared to report on the Silver Haired Legislature. She presented information and encouraged participation.

15. Commissioners conducted a discussion regarding various pay increases. Further research is being conducted and will be reported in the near future.

16. Jail Captain Tim Weaver appeared to answer questions regarding pay for various positions within his department.

17. Commissioners will not meet next Monday, November 11, 2019 due to the Veteran’s Day Holiday.

18. Commissioners agreed to meet, Friday, November 15, 2019 to approve mid-month voucher, conduct the General Election Canvass and any further business that is needed.

19. Commissioner Wilson adjourned the meeting.

Adjourned.

Comments are closed.