Minutes – November 25, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

November 25, 2019
All Commissioners Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner McCloud moved to approve the agenda with the addition of the airport at 9:15 and the minutes of the November 4th, 15th, and the 18th session as prepared. The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Lyons City Administrator Chad Buckley and Lyons Mayor Garlan Old appeared to discuss the airport. The discussion was for approval of the termination of the existing Fixed Based Operator contract and begin the process of getting bids for the contract.

5. Treasurer Rita Smith appeared to discuss employee jobs and pay for the department. She presented job descriptions and employment status forms for all employees for approval.  Commissioners will review and let her know when approval is granted.

6. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. He requested approval to use Kirkham Michael as the engineer for the Kansas Local Bridge Program and not go out for bids.  Commissioners gave him approval to use Kirkham Michael as the engineer for the project.  Tom reported on the resignation of two employees in the department.  He explained emergency relief funding for repairs to 8th Road which will be 80% of repair funds.

7. Tom reported on the Airport Advisory Meeting that took place Tuesday, November 19th that included projects for the facility, FBO position requirements, the RFQ for the engineer for the airport and the change of the next meeting. Tom reported that the advisory committee determined that Kirkham Michael be recommended for the engineer for the airport.
Tom reported that information was presented for an RDL recorder and the need to replace the current recorder.  The committee accepted a quote from Rural Electric for $2,000 and has ordered the equipment.

8. Tom reported on the Planning and Zoning meeting that was held on November 21st. The committee moved to not recommend the conditional use permit be granted and therefore no action is needed from the Commission.

9. Register of Deeds Rhonda Hunt appeared to present quarterly updates to the Commissioners for the department. She reported that she purchased 3 new computers for the department, purchased 2 new scanners, and discussed possible pay increases for current employees.

10. Rural Fire Chief Ed Feil appeared to present updates to the Commissioners. He reported on an accident with a fire truck and will get the information to the County Clerk for a claim to be filed.

11. Randy Hofmeier with Lindburg, Vogal, Pierce & Faris was conferenced in via phone to discuss the transfer of funds to the Rural Fire Fund for the purchase of fire trucks. Randy informed the Commissioners that they need to get an opinion from our County Counselor or the Attorney General regarding this issue.

12. County Counselor Scott Bush requested an executive session. Commissioner McCloud moved to enter into executive session from 11:00 to 11:10 for attorney client privilege and will return to open session at 11:10 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner Wiens.

13. Commissioners returned to open session at 11:10 in the Commissioners Room at the Courthouse.

14. Commissioner McCloud moved to enter into executive session from 11:10 to 11:30 for attorney/client privilege and will return to open session at 11:30 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner Wiens. County Counselor Scott Bush, County Clerk Alicia Showalter, Clerk staff Brenda Tucker and Fiona Caesar were present for the session.

15. Commissioners returned to open session at 11:30 in the Commissioners Room at the Courthouse.

16. Commissioner Wiens moved to authorize the Election Officer to conduct a complete recount of the November 5th General Election, both manual and machine, using an independent election board that does not include electors in USD 376 and USD 444 and report the results to the Commissioners on Monday December 2nd. The motion carried unanimously following a second by Commissioner McCloud.

17. County Clerk Alicia Showalter presented indigent attorney contracts to the Commissioners for signatures.

18. Commissioners discussed the year end transfer resolution and the transfers to the Radio Infrastructure Fund. County Clerk Alicia Showalter will prepare a resolution for approval.

19. Commissioners agreed to meet on Wednesday, November 27th at 9 a.m. to approve month-end vouchers and conduct any additional necessary business.

20. Commissioner Wilson adjourned the meeting.

Adjourned.

 

November 27, 2019
Commissioners Wilson & Wiens Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioners reviewed and approved month-end vouchers.

3. Public Works Administrator Tom Robl appeared to get approval on employee status forms. Commissioners approved the forms.

4. Commissioner Wiens moved to adopt Resolution 15-2019 Fund Transfers. The motion carried unanimously following a second by Commissioner Mcloud.

5. Treasurer Rita Smith appeared to report that she has hired a new employee for the department.

6. Health Department employee Pam Guldner appeared to discuss the future plans for the department.

7. Commissioner Wiens moved to approve the tax abatements in the amount of $150.00. The motion carried unanimously following a second by Commissioner McCloud.

8. Commissioner Wilson adjourned the meeting.

Adjourned.

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