Minutes – October 21, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

October 21, 2019
All Commissioners Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda as prepared and the motion carried unanimously following a second by Commissioner McCloud. Commissioner Wiens moved to approve the minutes of the October 7th session with the change to paragraph 5 as follows:

Commissioner McCloud suggested that Tom get quotes for pairing of tractors and mowers, as well as quotes separately for tractors and mowers.

The motion carried following a second by Commissioner McCloud.

3. There were no public comments.

4. Commissioners conducted a discussion session that included Gilmore Solutions project billings, insurance safety inspection corrections, roof repairs to courthouse and extension building, flood plain meeting, and coroner calls.

5. Danica Huddleston appeared to update the Commissioners on the Christmas Parade that will take place on December 7th. She requested permission to put a Christmas Tree on the Courthouse lawn.  Commissioners authorized her to put a tree on the Courthouse lawn.

6. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. He reported on the sealing project for this year, repairing guard rails on bridge on Avenue Q, and HRRR grant is moving forward to the selection process.

7. Treasurer Rita Smith appeared to present updates to the Commissioners. She reported that she has hired a new employee and will be at full staff at the beginning of November.

8. Commissioner Wiens moved to provide a letter of commitment for matching funds to the Council on Aging for a KDOT grant for an additional vehicle. The motion carried following a second by Commissioner Wilson.

9. Commissioner Wiens moved to provide a letter of commitment for matching funds to General Public Transportation for Sunflower Community Supports. The motion carried unanimously following a second by Commissioner McCloud.  Alicia will prepare the letters for signature for the next session.

10. Appraiser Gayla Godfrey appeared to present updates to the Commissioners. She reported on the Kansas Ethanol Appeal and the expenses incurred by Rice County. Gayla updated the Commissioners on classifying mobile homes as Real Estate and the need to meet specific criteria.

11. Deputy Clerk Aurelia Garcia and Tax Clerk Brenda Tucker appeared and requested an executive session. Commissioner McCloud moved to enter into executive session from 10:50 to 11:05 for non-elected personnel concerning job performance and will return to the Commissioners Room in the Courthouse at 11:05. County Clerk Alicia Showalter and Treasurer Rita Smith were present for the session.

Commissioners returned to open session at 10:51 in the Commissioners Room at the Courthouse after determining that the issues needed to be discussed in open session.

Deputy Clerk Aurelia Garcia and Tax Clerk Brenda Tucker continued discussion regarding how the pay scale is determined.  Commissioners informed them that a plan is being worked on and will be presented in the near future.

12. Sheriff Bryant Evans, Amber Martinez and Jail Captain Tim Weaver appeared to discuss Phone/Recorder Systems. Amber presented quotes for a recording system and for a phone/recorder system. Commissioners reviewed bids from Voice Products for a recorder system in an amount of $10,139.00 and from MTC for phone/recorder system in an amount of $9,232.94.  Commissioner McCloud moved to authorize the Sheriff/Detention to purchase a new phone/recorder system in an amount not to exceed $9,232.94.  The motion carried unanimously following a second by Commissioner Wiens.

13. Communications Supervisor Josh Michaelis appeared and requested an executive session. Commissioner Wiens moved to enter into executive session from 11:47 to 12:00 for a non-elected personnel matter concerning job performance and will return to open session at 12:00 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner McCloud.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session at 12:00 in the Commissioners Room at the Courthouse.

14. Rural Fire Chief Ed Feil and Assistant Fire Chief Brad Reid appeared to present updates to the Commissioners. Ed reported on a grant that was presented to the department by Oneok and informed the Commissioners of ISO touring and inspecting the stations. He updated the Commissioners on repairs to various fire trucks.  Ed presented quotes for new firetrucks.  Commissioners will review and discuss the quotes.

15. County Clerk Alicia Showalter presented an invoice for the 2020 KLPG membership dues in the amount of $2,732.46. Commissioner McCloud moved to renew the KLPG membership dues for 2020 in the amount of $2,732.46. The motion carried unanimously following a second by Commissioner Wiens.

16. Alicia presented a contract with Computer Information Concepts for software support for the Public Works department in the amount of $1,080.00. Commissioner McCloud moved to enter into the agreement with CIC for software support in the amount of $1,080.00.  The motion carried unanimously following a second by Commissioner Wiens.

17. Commissioner McCloud moved to enter into executive session from 12:50 to 1:15 for attorney/client privilege concerning the investigation of potential abuse of the purchase of chemicals from the Weed department and will return to open session at 1:15 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session at 1:15 in the Commissioners Room at the Courthouse.

18. Commissioners reviewed a pay scale and conducted some discussion. They will follow up with more discussion at the next session.

19. Commissioner Wilson adjourned the meeting.

Adjourned.

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