Minutes – June 17, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official. 

June 17, 2019
All Commissioners Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the addition of Stacy Clark and Kala Oden at 11:15 and Phillip Galyon at 9:30 and the minutes of the June10th session as prepared. The motion carried unanimously following a second by Commissioner McCloud.

3. There were no public comments.

4. Randy Hofmeier with Lindburg, Vogel Pierce Faris appeared to review and answer questions regarding the 2018 audit.

5. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. Tom presented information regarding changing vendors for the rugs and possibly adding uniforms to the contract.  Further discussion will be held and a decision made in the near future.  Tom discussed the staffing of the department and requested permission to look at hiring employees to cover for several employees that will be retiring in the near future.  Commissioners gave him permission to hire as applicants allow.  Tom discussed a water leak in the office at the Airport and discussed plumbing repairs.  Tom will file a claim with KCAMP and proceed with repairs.  Tom reported on a number of culverts on township roads that are bad and need replacement.

6. Phillip Galyon appeared to discuss maintenance of a road to his residence. Commissioners requested more accurate cost figures.  Commissioners will discuss possible assistance and report back in the near future.

7. David Serrault appeared to report on a court case that will probably go over the $500 cap. He informed the Commissioners on an appeal that he is filing for this particular indigent case.

8. Noxious Weed Director Levi Beaver appeared to gather information on the review of the Zoning regulations. Following discussion, Levi will contact Riggs & Associates from Lindsborg concerning the review and updating of our zoning regulations.

9. County Clerk Alicia Showalter presented a quarterly report for the department. She reported on the status of the budgets for Commissioners, Administrative, County Clerk, Courthouse and Election.  Alicia reported on elections for 2019 and the need for a primary on August 6th.  The status of the fuel refunds reports, 2020 budgets and a couple of changes in election laws were discussed.

10. County Counselor Scott Bush appeared and presented a Charter Resolution for approval. Commissioner Wiens moved to approve Charter Resolution 16 (Repealing Resolution 11-91 and changing the Transient Guest Tax to 6%). The motion carried unanimously following a second by Commissioner McCloud.  The resolution will take effect October 1, 2019.   Scott presented an Interlocal Agreement for approval.  Commissioner McCloud moved to enter into an Interlocal Agreement with the City of Lyons and City of Sterling to share the proceeds from the Transient Guest Tax.  The motion carried unanimously following a second by Commissioner Wiens.

11. Rural Fire Chief Ed Feil and Assistant Fire Chief Brad Reid appeared to present updates to the Commissioners. Ed presented a copy of the charge sheet for expense reimbursements. He reported on a request for a demo of trucks for JaCam, and the purchase of thermo imaging cams with a donation from Oneok.  Ed presented and reviewed information on the purchase of new pumpers for the department.  City Fire Chiefs Jason Kilgore, Mike Lucas, Greg Klein, Chris Muse, and Fireman Brian Rife were present for the discussion.

12. Public Works Administrator Tom Robl, Economic Development Director Stacy Clark and employee Kala Oden appeared to discuss a job description for a web content editor. Further review of the proposal will be done and a decision will be made in the near future.

13. County Clerk Alicia Showalter requested an executive session. Commissioner McCloud moved to enter into executive session from 12:25 p.m. to 12:45 p.m. for a non-elected personnel matter concerning FMLA for a specific employee and will return to open session at 12:45 p.m. in the Commissioners Room at the Courthouse. County Counselor Scott Bush was present for the session.

Commissioners returned to open session at 12:45 p.m. in the Commissioners Room at the Courthouse and no action was taken.

14. Commissioner McCloud moved to enter into executive session from 12:45 p.m. to 1:00 p.m. for a non-elected personnel matter concerning a complaint against a specific employee and will return to open session at 1:00 p.m. in the Commissioners Room at the Courthouse. County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.

Commissioners returned to open session at 12:55 p.m. in the Commissioners Room at the Courthouse.

15. County Counselor Scott Bush requested an executive session. Commissioner McCloud moved to enter into executive session from 1:00 p.m. to 1:15 p.m. for a non-elected personnel matter concerning disciplinary action of a specific employee and will return to open session at 1:15 p.m. in the Commissioners Room of the Courthouse. Appraiser Gayla Godfrey and County Counselor Scott Bush were present for the session.

Commissioners returned to open session at 1:15 p.m. in the Commissioners Room at the Courthouse and no action was taken.

16. Commissioner Wilson adjourned the meeting.

Adjourned.

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