These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.
April 29, 2019
All Commissioners Present
Commissioner Wilson Presiding
1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.
2. Commissioner Wiens moved to approve the agenda and the minutes of the April 22nd session as prepared. The motion carried unanimously following a second by Commissioner McCloud.
3. No public comments.
4. Commissioners conducted a discussion session. Commissioners viewed and discussion the tuckpointing project on the Courthouse with Mantz & Shober Masonry LLC.
5. Communications Supervisor Josh Michaelis appeared to present updates to the Commissioners. He reported on a project of assigning 911 addresses for Northern Natural Gas wells and updates on HB2084. Josh requested an executive session for a personnel matter. Commissioner Wiens moved to enter into executive session from 9:25 to 9:35 regarding a personnel matter and will return to open session in the Commissioners Room at the Courthouse. County Counselor Rep. Mark Tremaine and Josh Michaelis were present for the session.
Commissioners returned to open session at 9:35 in the Commissioners Room at the Courthouse.
6. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. He reported on the total dollars needed for the 2019 Sand Sealing project and indicated a difference of $4,600. The difference is due to a higher price for sand and is within the purchasing policy of the department head. Tom reported on the first Airport Advisory Board Meeting that included a meeting scheduled with the engineer on May 20th, discussed the airport layout plan for the terminal, beginning in June the board will meet every 3rd Thursday at 2:00 p.m., and various road issues.
7. Rena Billington and Kyle Kaiser with the Rice County Soil Conservation Agency appeared to present the 2020 Budget request. The amount of the request is $30,000.
8. County Clerk Alicia Showalter discussed the Defensive Driving course available through KWORCC. There are two options for completion of the course that includes a workshop or a webinar renewal. Commissioners approved to authorize the department head to determine what option each employee needs to complete. The Commissioners asked the County Clerk to prepare a memo for the department heads.
9. Alicia presented an email from Richard Burgess regarding his position for The Center for Counseling & Consultation board. Commissioner Wiens moved to accept the resignation of Richard Burgess from The Center board. The motion carried unanimously following a second by Commissioner McCloud.
10. Commissioners reviewed the bids for the fire and security systems for the Courthouse. Commissioner McCloud moved to approve the quote from INA Alert for automatic door openers and security cameras for the ground floor of the Courthouse in an amount of $14,146.86. The motion carried unanimously following a second by Commissioner Wiens.
11. Commissioner Wiens moved to accept the bid from FE Moran for the fire alarm system for the Courthouse in an amount of $34,603.60 with no monthly fee and subject to the quote still being valid. The motion carried unanimously following second by Commissioner McCloud.
12. Detention Supervisor Tim Weaver and Sheriff Bryant Evans appeared to present updates to the Commissioners. Tim presented an employment status form for approval and 3 performance appraisals for approval. Bryant presented an inmate count of 31 inmates as of today and presented information regarding housing prisoners for other counties. Bryant discussed the purchase of a new patrol vehicle. Commissioner McCloud moved to authorize the sheriff department to purchase a Dodge pickup from Marmie Motors in an amount not to exceed $29,380.00 to be paid from the Equipment Reserve fund. The motion carried unanimously following a second by Commissioner Wilson. Commissioners also discussed the repairs to the parking area at the Law Enforcement Center.
13. Public Health Administrator Marci Detmer and Pam Guldner appeared to present the quarterly update for the department to the Commissioners. The update included the WIC program, Immunization Action Plan, Family Planning, Emergency Preparedness, Senior Foot Care, Maternal Child Health, Convoy of Hope and Head Start.
14. Dan Pugh with The Readiness Corner appeared to discuss the evaluation of medical costs for various departments. Commissioner McCloud moved to enter into an agreement with The Readiness Corner in an amount not to exceed $4,850.00 for review of public health review. The motion carried unanimously following a second by Commissioner Wiens.
15. County Clerk Alicia Showalter presented the Audit Management letter for signature by the chairman. Alicia presented a contract with MailFinance for the lease of the postage machine. Commissioner Wiens moved to approve the lease agreement with MailFinance for the postage machine for the County. The motion carried unanimously following a second by Commissioner McCloud.
16. Commissioners reviewed and approved month-end vouchers.
17. Commissioner Wilson adjourned the meeting.