Minutes – April 8, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

April 8, 2019
Commissioners Wilson & McCloud Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner McCloud moved to approve the agenda with the addition of Sheriff Bryant Evans at 10:45. The motion carried following a second by Commissioner Wilson.  Commissioner McCloud moved to approve the minutes of the April 1st session with the following change to #12:
Commissioner McCloud moved to adopt the 2019 Elected Official Schedule with the following increases:
Commissioner Chairman             $1,200.00
County Attorney                            $3,326.16
Register of Deeds                           $1,176.88
Sheriff                                                 $   321.36
County Clerk                                   $1,031.03
There were no changes to the Treasurer salary.  Commissioner Wiens seconded the motion.

The motion carried following a second by Commissioner Wilson.

3. Public comments included a discussion regarding a law enforcement incident south of Sterling over the weekend. Mandal Friessen appeared to discuss trash being left in the ditch on the way to the landfill.  Commissioners will research possible solutions and report back in the near future.

4. Commissioners discussed the Road & Bridge meeting in Kingman, replacement of a bridge on US 56 Highway by the State, tuckpointing for courthouse, pictures of the airport, and assisting townships with road repairs and sanding.

5. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. He reported on the Airport Advisory Board will be meeting April 23rd at 2:30 p.m. at the City of Lyons and will meet on May 20th with engineer Eric Johnson.  Tom reported on prices for asphalt being around $71.32 per ton from APAC and $65.00 per ton from Venture.  He would like to purchase 1600 tons of asphalt for a total of $104,000 and would apply the Federal Exchange funds against this purchase.  Commissioner McCloud moved to approve the purchase 1600 tons of asphalt from Venture not to exceed $104,000.  The motion carried following a second by Commissioner Wilson.  Tom discussed the purchase of oil for sand sealing.  Commissioner McCloud moved to approve the Public Works Department to proceed with the purchase of materials to sand seal 43.5 miles of road for an amount not to exceed $395,000.  The motion carried following a second by Commissioner Wilson.  Tom discussed repairs needed for Mack dump truck #329 by Summit Truck group for an amount of $9,283.32.  Commissioners requested an additional quote for the repairs and Tom will report back.  Tom requested an executive session.  Commissioner McCloud moved to enter into executive session from 10:00 to 10:10 for a specific non-elected persons job description at the Highway dept. and will reconvene at 10:10 in the Commissioners Room at the Courthouse.  The motion carried following a second by Commissioner Wilson.

Commissioners returned to open session at 10:10 in the Commissioners Room at the Courthouse.

Tom discussed the possibility of renting an excavator for various projects.  Commissioners authorized Tom to pursue the availability of the excavator, rental prices and report back in the near future.

6. Appraiser Gayla Godfrey appeared to present quarterly updates to the Commissioners. She reported that 7 new NRP’s have been applied for, the budget status for the department, 17 appeals to real estate valuations have been filed, oil & gas valuation notices will be mailed May 1st, 436 properties included sales validation questionnaires and Friday is the deadline for appealing the real estate change of valuation notices.

7. Communications Supervisor Josh Michaelis appeared and presented an update on the House Bill regarding the 911 fee. Commissioner McCloud moved to enter into executive session from 10:45 to 11:00 for a non-elected personnel issue concerning discipline of a specific employee and will return to open session at 11:00 in the Commissioners Room at the Courthouse.  The motion carried following a second by Commissioner Wilson.

Commissioners returned to open session at 11:00 in the Commissioners Room at the Courthouse.

Commissioner McCloud moved to enter into executive session from 11:00 to 11:15 for a specific employee’s earned leave and will return to open session at 11:15 in the Commissioners Room at the Courthouse.  County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.

Commissioners returned to open session at 11:15 in the Commissioners Room at the Courthouse.

8. Sheriff Bryant Evans appeared to request information about how the salary increases were determined. Bryant presented an invoice for a DNA analysis of an individual that expired in a house fire.  The invoice will be paid as part of the next accounts payable process.

9. Magistrate Judge Richard Burgess appeared to discuss the contract attorney fees. Commissioners discussed security cameras for the courthouse and further information will be pursued.

10. Mark Hinde with Southwest Developmental Services Inc. appeared to present the 2020 Budget request for the agency. The amount of the request is $62,728.

11. Economic Development Director Stacy Clark appeared to present updates to the Commissioners. She reported on photos for the new website for a cost of $1,200 and requested a split of the fee with ½ from County and ½ from the Transient Guest Tax fund. Commissioner McCloud moved to authorize Stacy Clark to enter into an agreement with Matt White with Rockhouse Motion for video and photos for the new website in an amount of $1,200 and subject to approval from the Transient Guest Tax Board to pay for ½ of the cost.  The motion carried following a second by Commissioner Wilson.

12. County Clerk Alicia Showalter presented the 2019 schedule of Elected Officials Salaries for signature.

13. Commissioner Wilson adjourned the meeting.

Adjourned.

 

Comments are closed.