Minutes – March 25, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

March 25, 2019
All Commissioners Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner McCloud moved to approve the agenda and the minutes of the March 18th session with the following change:
Paragraph 7 Sentence 1:  Detention Supervisor Tim Weaver appeared to get approval on the maintenance agreement for the UPS System.

The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Commissioners had a discussion session that included bids for the windows at the EMS/Health department, compensation for an employee helping with the development of the new county website, bids for a security system for the courthouse, the parking lot at the Law Enforcement Center, Medical Director options for the EMS department, roof repairs for the Courthouse roof and guttering, tuckpointing for the Courthouse, Omni site completion, water fountains in the Courthouse, and keys for the elevator.

5. Commissioner McCloud moved to accept the quote from Kansas Glass to replace the 8 windows at the EMS/Health office at a cost of $1,500 per window and not to exceed $12,000. The motion carried unanimously following a second by Commissioner Wiens.  This is funded from the Capital Improvement Fund.

6. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. Tom reported on the repairs for the parking lot at the Law Enforcement Center and will get a quote together for asphalt.  He reported that the Household Hazardous Waste Day is set for April 20th from 9 a.m. to 1 p.m. at the Landfill.  Tom presented information of the purchase of grader tires.  Commissioner McCloud moved to authorize the purchase of 12 the grader tires from T.D.W. of Wichita for a cost of $595 each and not to exceed $7,140.  The motion carried unanimously following a second by Commissioner Wiens.  Tom requested an executive session.  Commissioner Wiens moved to enter into executive session from 9:52 to 10:00 for a non-elected personnel matter regarding a part time hiring requirement and an employee job description.  The Commissioners will return to open session at 10:00 in the Commissioners Room at the Courthouse.  The motion carried unanimously following a second by Commissioner McCloud.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

7. Commissioner Wiens moved to enter into executive session from 10:00 to 10:10 for a non-elected personnel matter regarding an employee’s job description and will return to open session at 10:10 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner McCloud.  Public Works Administrator Tom Robl and County Clerk Alicia Showalter were present for the session.

Commissioners returned to open session.

8. County Attorney Remington Dalke appeared to present updates to the Commissioners. He reported on the status of the current cases and answered various questions.  Commissioners discussed the employee status forms that were presented for two employees within the County Attorney’s office along with job description changes.

9. Noxious Weed Director Levi Beaver appeared to present updates to the Commissioners and participate in the Chemical Bid opening. The bids are:
Central Prairie Coop        $45,484.00
Van Diest                              $35,941.00
B Z Bee                                  $49,050.63
Nutrien Ag Solutions          $38,768.50
Commissioner McCloud moved to accept the bid from Van Diest in the amount of $35,941.00 subject to final approval from the Noxious Weed Director.  The motion carried unanimously following a second by Commissioner Wiens.  Levi presented a contract to spray the weeds along the state highways.  Commissioner Wiens moved to authorize the Chairman to sign the contract with KDOT for spraying the weeds along the state highway rights-of-way.  The motion carried unanimously following a second by Commissioner McCloud.  Levi presented an employee status form for approval of a new hire for the department.  Levi requested permission to purchase pecan shell mulch for the flower beds at the Courthouse.  Commissioners gave him permission to make the purchase.

10. Register of Deeds Rhonda Hunt appeared to inform the Commissioners of purchasing a new copier for her department out of the Deeds Tech fund and she is needing to know what the Commissioners want to do with the old machine. Commissioners requested a couple of quotes for the new copier and authorized her to use the old machine as a trade-in.

11. County Clerk Alicia Showalter presented updates to the Commissioners. Commissioners informed her to schedule a Defensive driving course time with KWORCC for the employees. Alicia presented various copies of performance appraisal forms to the Commissioners to be used in completing various department head annual appraisals.  Commissioners will review and report back in the near future.  Alicia presented a letter regarding the use of the Courthouse lawn for the Relay for Life event in June for signature.  The annual budget process was discussed and Alicia will attend the necessary training for the process.  Alicia presented a letter of resignation for East Washington Township.  Commissioner McCloud moved to accept the resignation of Sue Lind as the East Washington Township Clerk and appoint Tracy Speice to fill the vacant position.  The motion carried unanimously following a second by Commissioner Wiens.

12. Economic Development Director Stacy Clark appeared to present a copy of the letter to the local hotels regarding the proposed increase of the Transient Guest Tax. Stacy discussed the update status of the County website.

13. EMS/EM Director Greg Klein appeared to discuss the Medical Director contract for the department. Commissioner Wilson moved to approve the contract for Dr. Stacy Dashiell for services of the EMS Medical Director in the amount of $6,000.00 annually.  The motion carried with Commissioner Wilson and Wiens voting in favor of the motion and Commissioner McCloud voting against the motion.  The motion passed.

14. Commissioner Wilson adjourned the meeting until 2 p.m. today.

Adjourned.

Reconvened
March 25, 2019
All Commissioners Present

15. Commissioner Wilson reconvened the meeting at 2 p.m. in the Commissioners Room at the Courthouse.

16. John Holsmeister, Rob Challans, Tracey Hillegeist, Jason Meyeres, Howard Link, Public Works Administrator Tom Robl, Lyons City Administrator Chad Buckley, and Lyons Mayor Garlan Old appeared to discuss the contracts for the management of the airport. County Counselor Scott Bush will make the requested changes to the contracts and present them in the near future for approval.

17. Commissioner Wiens moved to approve Main Street Sterling 2019 membership dues in the amount of $75.00. The motion carried unanimously following a second by Commissioner McCloud.

18. Commissioners agreed to meet Thursday, March 28th at 3 p.m. to approve month-end vouchers.

19. Commissioner Wilson adjourned the meeting.

Adjourned.

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