Minutes – January 28, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

January 28, 2019
All Commissioners Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the addition of Jane Hrabik as 10:30 and the minutes of the January 14th session as prepared. The motion carried unanimously following a second by Commissioner McCloud.

3. There were no public comments.

4. Economic Development Director Stacy Clark appeared to present updates to the Commissioners. She reminded the Commissioners of the Flood Plain meeting tomorrow from 2 p.m. to 7 p.m.  Stacy reported on a website company named Revize and presented several quotes from various companies for the upgrade of the Rice County website.  Commissioners requested some additional information and Stacy will report back next week.

5. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. Tom reported that the landfill truck sold on PurpleWave, previous roof repairs on round top hangar at the airport was repaired in 2000, and reviewed airport activity reports.  Tom requested an executive session.  Commissioner Wiens moved to go into executive from 9:30 to 9:35 for a non-elected personnel matter concerning leave and will return to open session at 9:35 in the Commissioners Room at the Courthouse.

Commissioners returned to open session at 9:35 in the Commissioners Room at the Courthouse.

Commissioners approved the payment of unused vacation time for an employee at the Public Works Department.

6. Commissioners discussed an advisory committee for the airport. Commissioner McCloud will contact several persons to serve on the board.  The lease for the round top hangar, airport manager and FBO agreement are being generated.

7. Communications Supervisor Josh Michaelis appeared to update the Commissioners on the remodel project for the department. Josh reported on HB2084 amending the Kansas 911 Act and he shared his testimony on the bill.  He requested the support of the Commissioners in the submission of his testimony, which was given.  Josh presented a tower lease agreement with Midwest Energy Inc. in the amount of $1,500.00 per year.  Commissioner Wiens moved to authorize the chairman to sign a lease agreement with Midwest Energy Inc. on a communications tower near Silica for an amount of $1,500.00 per year.  The motion carried unanimously following a second by Commissioner McCloud.

8. District Court Clerk Jane Hrabik appeared to present updates to the Commissioners. A quote from Kansas Glass for a replacement of a piece of glass for a table in the amount of $180.00 was discussed.  Jane was given permission to make the purchase and she will make the contact.  The purchase will be funded through the Courthouse budget.  Jane presented quotes for the sink replacement in the bathroom on the 3rd floor and the replacement of bookshelves in the law library.  Jane was authorized to pick a vanity, contact Public Works about installation, contact Walton Plumbing about a hot water tank, and proceed with the project.  Jane presented a quote for an automatic door opener for the Courthouse.  The quote is from File Safe in the amount of $12,118.00.  Jane informed the Commissioners that District Court will continue to unlock and lock Courthouse doors through the end of February.

9. Commissioners reviewed the quotes for windows at the Health Department and replacement of the glass in the entrances of the Health Department. Further information is being sought from another company for the windows.

10. Public Health Administrator Marci Detmer appeared to present updates to the Commissioners. She presented quotes for the glass replacement on the entrances to the Health/EMS building. Further information will be researched prior to a decision being made.  Marci reported that she is looking at having specified parking spots for Health Department employees and she will report back.  Marci reported on the WIC program funding through March 20, 2019, new dietician from Reno County, 242 WIC clients, flu shots are complete with 796 shots given, child immunizations, family planning, new APRN, 33 family planning clients, emergency preparedness drill, 62 foot care clients, Motherhood Child Health grant, tobacco cessation program, Community Baby Shower, services billing, and computer replacements for this year.  Commissioners requested a list of repairs that the Health Department would like to have completed.

11. Josh Michaelis reappeared to get permission to give the old workstations from the department to another department or county. Commissioners requested that he check with departments within Rice County prior to offering them to another county.

12. Appraiser Gayla Godfrey appeared to present updates to the Commissioners. Commissioner McCloud moved to enter into executive session from 11:30 to 11:45 for discussion of financial matters of the Kansas Ethanol Plant and to reconvene at 11:45 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner Wiens.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session at 11:45 in the Commissioners Room at the Courthouse.

13. Commissioner Wiens moved to approve a fee agreement with Michael Montoya to represent Rice County at the Board of Tax Appeals at a rate of $200 per hour not to exceed $7,500.00. The motion carried unanimously following a second by Commissioner McCloud.

14. Commissioner Wilson moved to enter into executive session from 11:48 to 12:30 for a non-elected personnel matter concerning performance appraisals and will return to open session at 12:30 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner McCloud. County Counselor Scott Bush was present for the session.

Commissioners returned to open session as 12:30 in the Commissioners Room at the Courthouse.

15. Commissioners discussed the committee for the airport. They discussed the agreements for the airport that the County Counselor will prepare for the next meeting.

16. Commissioner Wiens moved to approve Resolution 3-2019 (Establishing a Tax Sale to take place after September 1st). The motion carried unanimously following a second by Commissioner McCloud.

17. County Clerk Alicia Showalter presented a form from the Secretary of State Office for elected official signatures. Commissioners signed the form. Alicia discussed a printer purchase for checks written by the County.  Further information will be researched and reported for approval in the near future.

18. Alicia presented a quote from Robertson’s Termite & Pest Control for fertilization of the Courthouse lawn in an amount of $325.00 per application for 4 applications. Commissioner McCloud moved to accept the quote for the fertilization of the courthouse lawn by Robertson’s Termite. The motion carried unanimously following a second by Commissioner Wiens.

19. Alicia requested an executive session. Commissioner McCloud moved to enter into executive session from 1:15 to 1:30 for a non-elected personnel matter concerning a performance appraisal and a new hire and will return to open session at 1:30 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session at 1:30 in the Commissioners Room at the Courthouse.

20. Commissioners agreed to meet at 3 p.m. on Wednesday, January 30th to review and approve month-end vouchers.

21. Commissioner Wilson adjourned the meeting.

Adjourned.

 

January 31, 2019
All Commissioners Present
Commissioner Wilson Presiding

Commissioner Wilson open the meeting at 3:00 p.m. in the backroom of the County Clerk’s Office.

Commissioners reviewed and approved month-end vouchers.

No other action was taken.

Commissioner Wilson adjourned the meeting.

Adjourned.

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