Minutes – February 11, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

February 11, 2019
All Commissioners Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse

2. Commissioner Wiens moved to approve the agenda and the minutes of the February 4th session with the following changes:
Paragraph 7 Sentence #3
Public Health Administrator Marci Detmer was present for the session.
Paragraph 12 adding:
Sturgeon Glass                    $2,066.00
Pleasentview                       $2,835.59
Kansas Glass                        $1,204.00

The motion carried unanimously following a second by Commissioner McCloud.

3. There were no public comments.

4. Register of Deeds Rhonda Hunt appeared to present quarterly updates to the Commissioners. She reported on the recording fees for the department, purchase of a scanner, and requiring self-addressed stamped envelopes for the return of recorded documents.  Rhonda requested an executive session for a non-elected personnel matter.  Commissioner McCloud moved to enter into executive session from 9:40 to 9:25 for a non-elected personnel matter concerning leave and will return to open session in the Commissioners Room at 9:25.  The motion carried following a second by Commissioner Wiens.

Commissioners returned to open session at 9:25 in the Commissioners Room.

5. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. Tom presented an air traffic report for the airport for January 2019.  He discussed the replacement of a road grader for the department and presented various options/quotes.  Commissioner McCloud moved to authorize the purchase of a 2014 John Deere 772G AWD grader in an amount not to exceed $145,000 with the trade in of the 2003 Caterpillar 12H.  The motion carried unanimously following a second by Commissioner Wiens.

6. Noxious Weed Director Levi Beaver appeared to discuss hiring an employee for the department and sharing the employee with the Public Works department. Commissioners shared their perspective of what a new employee at the Weed department would have as a job description.

7. County Clerk Alicia Showalter presented a document designating the primary bank for 2019. Commissioner Wiens moved to approve Lyons Federal Bank as the primary bank for 2019.  The motion carried unanimously following a second by Commissioner McCloud.

8. Alicia presented a quote for a MICR toner printer. Commissioner Wiens moved to authorize the purchase of a Lexmark MICR printer in the amount of $1,538.55.  The motion carried unanimously following a second by Commissioner McCloud.  The purchase will be funded from the unreserved portion of the Equipment Reserve fund.

9. Economic Development Director Stacy Clark and Josh Michaelis appeared to review the proposal for a county website. Commissioner Wiens moved to enter into an agreement with Revize for a new website and 1-year maintenance in an amount of $10,340.00 for a 5-year agreement with maintenance of $1,800 per year.  The motion carried unanimously following a second by Commissioner McCloud.

10. Lyons City Administrator Chad Buckley and Rob Challans appeared to discuss the rental of the round top hanger at the airport. Chad presented a figure of $4,845.00 for running a gas line to the hangar. He reported on providing a water line to the hanger.  County Counselor Scott Bush presented an updated draft of the lease agreement with Rob Challans and reviewed the changes from the previous draft.  Additional information will be obtained and the agreement will then be finalized.

11. Alicia presented a document indicating the number of persons in each precinct of Rice County and possible reorganization of Commissioners districts. Commissioners reviewed the figures and determined that the division of the precincts per population were as equal as they can be made. No redistricting will take place at this time.

12. Commissioners agreed to meet at 3 p.m. on Thursday, February 14th to review and approve mid-month vouchers and conduct any additional business.

13. Commissioners will not meet next Monday, February 18th due to the President’s Holiday.

14. Commissioner Wilson adjourned the meeting to 3 p.m. on Thursday, February 14th.

Adjourned.

February 14, 2019
Commissioners Wilson & Wiens Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 2:00 p.m. in the Commissioners Room at the Courthouse. The meeting was started earlier due to an increase in items for discussion.  County Clerk Alicia Showalter contacted the various persons requesting notification.

2. Commissioners reviewed and approved the mid-month vouchers.

3. Sheriff Bryant Evans appeared to discuss a policy in the employee manual and get further clarification.

4. Public Works Administrator Tom Robl appeared to discuss the Road Crossing Permit for Rice County. He presented a copy of a revised policy for consideration.  Commissioner Wilson moved to adopt the Road Crossing Permit for Rice County effective April 1, 2019.  The motion carried following a second by Commissioner Wiens.

5. Commissioner McCloud appeared at the meeting at approximately 3:45.

6. Chad Buckley, Lyons City Administrator, appeared to discuss the Airport FBO and Manager contracts and a contract for the restoration of the round top hangar. County Counselor Scott Bush was present for the session.  Further changes will be made to the contracts and presented at the next session for approval.

7. Commissioner Wiens moved to enter into executive session from 4:40 to 4:50 for an attorney/client privilege regarding a potential lawsuit and will return to open session at 4:50 in the Commissioners Room at the Courthouse. The motion carried unanimously following a second by Commissioner McCloud.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session at 4:50 in the Commissioners Room at the Courthouse.

8. County Clerk Alicia Showalter requested an executive session. Commissioner Wiens moved to enter into executive session from 5:00 to 5:15 for a non-elected personnel matter regarding leave for HIPPA reasons and will return to open session at 5:15 in the Commissioners Room at the Courthouse.  The motion carried unanimously following a second by Commissioner McCloud.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session at 5:15 in the Commissioners Room at the Courthouse.

9. Alicia requested another executive session. Commissioner Wiens moved to enter into executive session from 5:19 to 5:30 for an attorney/client matter regarding a potential lawsuit and will return to open session at 5:30 in the Commissioners Room at the Courthouse.  The motion carried unanimously following a second by Commissioner McCloud.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session at 5:30 in the Commissioners room at the Courthouse.

10. Commissioner Wilson adjourned the meeting.

Adjourned.

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