Minutes – January 7, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

January 7, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda and the minutes with the following change on Number 15:
Commissioner Wiens moved to adopt Resolution 22-2018 for 2018 Year End Transfers as follows:
$  50,000.00 from Commissioners Special to Equipment Reserve Fund
$   4,000.00 from Clerk to Equipment Reserve Fund
$  17,000.00 from District Court to Equipment Reserve Fund
$    7,000.00 from Appraiser to Equipment Reserve Fund
$    1,500.00 from GIS to Equipment Reserve Fund
$  40,000.00 from Sheriff to Equipment Reserve Fund
$  20,000.00 from Solid Waste to Equipment Reserve Fund
$  40,000.00 from Airport to Capital Improvement Fund
$  16,500.00 from Economic Development to Revolving Loan Fund
$  50,000.00 from Commissioners Special to Risk Management Fund
$  50,000.00 from Commissioners Special to Capital Improvement Fund
$  70,000.00 from EMS to EMS Special Equipment Fund
$317,765.00 from Road & Bridge to General Fund
$150,000.00 from Road & Bridge to Road Mach-Bridge-Bldgs. Fund
$  90,000.00 from Rural Fire to Fire Dist. Special Machine & Equipment
No funds were specified for COLA increases.
The motion was approved unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. County Clerk Alicia Showalter swore in Commissioner Derek McCloud and County Attorney Remington Dalke.

5. Commissioner McCloud recognized Keith Vagts for 8 years of service and Cindy Steffen for 16 years of service.

6. Commissioners proceeded with the reorganization of the board. Commissioner Wiens moved to appoint Jared Wilson as Chairman of the Board and Derek McCloud as Vice Chair of the Board.  The motion carried unanimously following a second by Commissioner Wilson.

7. Treasurer Amy Buckman appeared to present a quarterly update. She presented a Composition of Cash report and information on her budget status for the end of 2018.  Amy requested an executive session.  Commissioner McCloud moved to enter into executive session from 9:20 to 9:30 for a non-elected personnel matter concerning a policy matter for discipline and will return to open session at 9:30 in the Commissioners Room.  The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session at 9:30 in the Commissioners Room at the Courthouse.

8. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. Commissioners discussed an employee that retired and came back at an amount not on the pay scale.  Commissioner McCloud moved to approve the back pay for the employee in an amount not to exceed $961.36.  The motion carried unanimously following a second by Commissioner Wiens.  Commissioners discussed the roof on the round top hanger at the Airport.  Further information will be obtained and presented at a future session.  Tom presented a quote for 2000 tons of road rock from Harshman Construction for $16,480.00.  Commissioner McCloud moved to authorize the purchase of 2000 tons of 1 ½ road rock in an amount of $8.24 per ton not to exceed $17,000.00.  The motion carried unanimously following a second by Commissioner Wiens.  Tom reported that he is planning the annual township meeting on February 21st.   He reported that he is planning on applying for the High Risk Rural Road grant for 2012 that would pay for 100% of signage.  Tom discussed the bridge at Little River lake.  He reported on reworking the road crossing permits with the County Counselor and should have those completed in the near future.  Tom discussed the snow removal at the Extension Building and the billing of the service.  Further information will be obtained and reported at a future session.

9. Rob Challans and Lyons City Administrator Chad Buckley appeared to discuss the round top hanger at the Airport and restoration of the structure. Further information will be obtained and discussed in the near future.

10. Sheriff Bryant Evans and Detention Supervisor Tim Weaver appeared to present updates to the Commissioners. Tim presented a copy of the quote for the update of the detention door controls. The quote will be attached to the invoice for payment.  Bryant discussed the moving of dispatch and the need to purchase a stand-alone computer.  He presented a quote for approval.  Commissioner Wiens moved to approve the purchase of a laptop computer for the Sheriff’s office from Dell Computer in an amount not to exceed $789.00.  The motion carried unanimously following a second by Commissioner McCloud.  Bryant presented 2 employment status forms for approval and both were approved by the Commissioners.  Bryant reported that the department will be purchasing dash cams, radar heads, new patrol pickup, and a new SUV patrol vehicle during the 2019 year.

11. Communications Supervisor Josh Michaelis appeared to present information for security equipment for the new Communications area. Josh presented quotes for the equipment. Commissioner McCloud moved to authorize the purchase of security cameras from Lorex Technology in an amount not to exceed $1,700.00.  The motion carried unanimously following a second by Commissioner Wiens.  Josh presented a update on the status of the remodel project.

12. County Counselor Scott Bush requested an executive session. Commissioner Wilson moved to enter into executive session from 11:42 to 11:55 to address a letter concerning Father Padilla’s Cross and will reconvene at 11:55 in the Commissioners Room. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session at 11:55 in the Commissioners Room at the Courthouse.

13. EMS/EM Director Greg Klein appeared to discuss the hiring of a part time employee. Commissioner Wilson presented updates on the status of the windows at the EMS/Health Building.

14. County Clerk Alicia Showalter presented a letter for KDOT for signature. The letter is for a grant for the Council on Aging that was approved last fall. The letter had an incorrect figure on it and needed to be redone.  Alicia presented an email regarding an overage on an indigent attorney case.  Commissioners indicated appreciation for receiving the information.

15. Commissioners reviewed NRP projects that are requesting extensions. Commissioner McCloud moved to approve the extension of NRP #RC17008 to May 31, 2019. The motion carried unanimously following a second by Commissioner Wiens.  Commissioner McCloud moved to approve the extension of NRP #RC17020 to April 30, 2019.  The motion carried unanimously following a second by Commissioner Wiens.

16. County Clerk Alicia Showalter requested an executive session. Commissioner McCloud moved to enter into executive session from 12:35 to 12:40 for a review of non-elected personnel liability claims and will reconvene at 12:40 in the Commissioners Room. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session at 12:40 in the Commissioners Room at the Courthouse.

17. Commissioner Wilson adjourned to session.

Adjourned.

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