Minutes – January 14, 2019

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

January 14, 2019
All Commissioners Present
Commissioner Wilson Presiding

1. Commissioner Wilson called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner McCloud moved to approve the agenda with moving Josh Michaelis to 9:30 due to the cancellation of Tom Robl and the minutes of the January 14th session with the following change to paragraph 8 sentence 11:
Tom reported that he is planning on applying for the High Risk Rural Road grant for 2021 that would pay for 100% of signage.
The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Commissioners discussed the Payment in Lieu of Tax payment agreement with the City of Lyons. Commissioners are authorizing the County Treasurer to disburse each full year as it is paid.

5. Economic Development Director Stacy Clark appeared to present a quarterly update for the department. She reported on the Rice County Revolving Loan Fund, Sterling-Alden E-Community, Rice County E-Community, StartUp Kansas, Tourism, Continuing Education, Rice County Downtown Alliance, Youth Entrepreneurship Challenge, Bicycling Initiative, Destination Business Community Reinvestment Program, Public Relations and Strategic Planning.  Stacy gave an update on a First Impressions Program and website redesign options.  She requested a few county employees that will assist with the design of the website.  Further information will be researched and Stacy will report back at a future session.

6. Communications Supervisor Josh Michaelis appeared and presented a radio tower lease agreement with MTC for approval. Commissioner McCloud moved to make an agreement with MTC for 2 radio tower sites.  The motion carried unanimously following a second by Commissioner Wiens.  The locations of the radio towers are located at 2525 Avenue J and 1597 Avenue R.  Josh reported on a bid for a refrigerator for the new dispatch center that was received from Woydziak Hardware.  Commissioner McCloud moved to purchase a refrigerator from Woydziak Hardware in the amount of $848.99.  The motion was seconded by Commissioner Wilson.  Commissioner McCloud and Wilson voted in favor of the purchase and Commissioner Wiens voted against the purchase.

7. County Clerk Alicia Showalter presented a quote from Robertson Termite & Pest Control for the treatment of the round top hangar at the airport. The Commissioners are waiting on a report back from Rob Challans regarding the plans for the hangar and will make a decision at that time.

Alicia presented Indigent Attorney contracts for approval due to the need to address mileage for the contracts that was left out of the original contracts provided by the County Counselor.  The Commissioners signed the contracts and the County Clerk will get them mailed out.

8. Audree Aguilera with the City of Lyons appeared to get approval on NRP #16 to extend the time of the program. Commissioner McCloud moved to approve the extension of the NRP #16 program.  The motion carried unanimously following a second by Commissioner Wiens.  Audree presented an agreement for NRA #18 for approval.  Commissioner Wiens moved to approve the interlocal agreement with the City of Lyons for NRA #18.  The motion carried unanimously following a second by Commissioner McCloud.  Audree reported on NRA #19 for the Industrial Park that will be presented in the near future for approval.

9. Commissioner Wiens moved to enter into executive session from 10:27 to 10:35 for a non-elected personnel matter concerning hiring of a part-time employee and will return to open session in the Commissioners Room at 10:35. The motion carried unanimously following a second by Commissioner McCloud.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session at 10:35.

10. Larry Sharp with KCAMP appeared to present the annual report for Rice County and answered various questions.

11. County Counselor Scott Bush presented information regarding Father Padilla’s Cross. Scott presented a deed combining the property for the airport for signature.

12. Public Health Administrator Marci Detmer appeared and presented a performance appraisal for approval. Marci presented 2 quotes for the replacement of the glass in the entries at the Health Department. The quotes are:
Pleasantview           $3,559.66
Kansas Glass            $2,811.52
Commissioners will discuss the issue and will make a decision at the next session.

Marci requested an executive session.  Commissioner Wilson moved to enter into executive session from 11:25 to 11:40 for a non-elected personnel issue regarding policy and will return to open session at 11:40 in the Commissioners Room.  The motion carried unanimously following a second by Commissioner McCloud.  County Counselor Scott Bush and County Clerk Alicia Showalter were present for the session.

Commissioners returned to open session at 11:40 in the Commissioners Room at the Courthouse.

13. District Court Clerk Jane Hrabik appeared to present updates to the Commissioners regarding installation of a new vanity in the restroom on the 3rd Further information will be researched and reported back at the next session. Jane reported on the digital reel project that has been completed and is operational.

14. Commissioner Wiens moved to approve the deed combining the property at the Airport. The motion carried unanimously following a second by Commissioner McCloud.

15. Commissioners approved the 2019 Membership dues for the Kansas County Counselor Association in the amount of $200.00.

16. County Clerk Alicia Showalter presented a resolution for adoption. Commissioner Wiens moved to approve Resolution 1-2019 (GAAP Waiver Requirement for 2019). The motion carried unanimously following a second by Commissioner McCloud.

Alicia presented Resolution 2-2019 for a year end transfer for the Health Department.  Commissioners reviewed the amount that the department currently has in Equipment Reserve and took no action to adopt the resolution.

Alicia presented a contract with CIC (Computer Information Concept) for the annual support and enhancement of the software.  Commissioner Wiens moved to approve the annual contract with CIC in an amount not to exceed $39,785.00.  The motion carried unanimously following a second by Commissioner Wilson.

17. Commissioners adjourned as the Board of County Commissioners.

18. Commissioners reconvened as the Public Building Commission.

19. Commissioner Wiens moved to approve the signing of documents for the Closing of the Option to Purchase on the 2011 PBC Bonds. The motion carried unanimously following a second by Commissioner Wilson.

20. Commissioners adjourned as the Public Building Commission.

21. Commissioners reconvened as the Board of County Commissioners.

22. Commissioners reviewed and approved the mid-month vouchers.

23. Commissioners will not meet next Monday due to the Martin Luther King holiday.

24. Commissioner Wilson adjourned the meeting.

Adjourned.

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