Minutes – December 31, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

December 31, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 8:00 a.m. in the Commissioners Room of the Courthouse.

2. Commissioner Wiens moved to approve the agenda and the minutes of the December 17th session with the following change to paragraph #10 sentence #2:
Commissioner Wilson moved to enter into executive session from 11:15 to 11:35 for a non-elected personnel matter concerning disciplinary action and returning to open session at 11:35 in the Commissioners Room.

The following change to paragraph #2 sentence 3:
Commissioner Wiens moved to approve the minutes of the December 10th session as prepared.
The motion carried unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. Commissioners reviewed and approved month-end vouchers.

5. Appraiser Gayla Godfrey appeared to present a quarterly report for the department. She reported on the number of tax appeals, and values for various property for 2019.  Gayla presented an NRP request for a 6-month extension.  Commissioner McCloud moved to allow a 6-month extension for NRP RC17015.  The motion carried unanimously following a second by Commissioner Wilson.

6. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. Tom reported on various projects, including selling equipment on PurpleWave and ordering rock.  Tom requested an executive session.  Commissioner Wiens moved to enter into executive session from 9:48 to 10:00 for non-elected personnel wages and will return to open session at 10:00 in the Commissioners Room.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session at 10:00 a.m. in the Commissioners Room.

7. Public Health Administrator Marci Detmer and Pam Guldner appeared to present information to the Commissioners. She discussed an invoice for charges for moving supplies out to the e-waste building.  Marci discussed storage for supplies for her department.  Commissioners will review the storage of the supplies and report back to Marci.

8. Sterling City Administrator Taggart Wall appeared to present an agreement for the Infrastructure Development for the City of Sterling. Commissioner Wiens moved to approve the Infrastructure Development Agreement for construction and extension of sewer services in the amount of $70,963.66.  The motion carried unanimously following a second by Commissioner Wilson.  The $70,963.66 is the amount due from Rice County for the project.

9. County Clerk Alicia Showalter presented a Cereal Malt Beverage License for Sterling Country Club. Commissioner McCloud moved to approve CMB License for Sterling Country Club.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioner Wiens moved to pay the 2019 membership dues for the Kansas County Commissioners Association.  The motion carried following a second by Commissioner Wilson.

Alicia presented a recommendation from the Atlanta Township Board for a Township Trustee.  Commissioner McCloud moved to appoint Todd Zimmerman to the position of Atlanta Township Trustee.  The motion carried unanimously following a second by Commissioner Wiens.

10. Detention Supervisor Tim Weaver appeared to report on a quote for an invoice. Following discussion of the invoice, Commissioner Wiens moved to enter into executive session from 11:09 to 11:20 for a non-elected personnel matter concerning an exit interview from a non-elected employee and will return at 11:20 in the Commissioners Room at the Courthouse.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioners returned to open session at 11:20 in the Commissioners Room at the Courthouse.

Tim discussed the need for a parking space for the detention van when delivering inmates to court.  Further information will be obtained and reported back in the near future.

11. Lyons City Administrator Chad Buckley appeared to share some information and discuss the round top building at the airport. Further information will be gathered and discussed at the next session.

12. Alicia presented a quote for service on all the outside doors at the Courthouse. Commissioners authorized the amount of $231.10 for the servicing of the doors.

13. Alicia requested permission for the Relay for Life to be allowed to use the courthouse lawn on June 7, 2019 for the planned event. Commissioners gave permission for the use of the lawn.

14. Commissioners reviewed the quote for replacement of the windows at the Health department. A decision will be made in the near future.

15. Commissioner Wiens moved to adopt Resolution 22-2018 for 2018 Year End Transfers. The motion carried unanimously following a second by Commissioner Wilson. County Clerk Alicia Showalter will make the necessary transfers.

16. Commissioners reviewed and discussed some potential repairs to the courthouse lobby. Quotes will be obtained and discussed at a future session.

17. Commissioner McCloud adjourned the meeting.

Adjourned.

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