Minutes – December 3, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

December 3, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the addition of Tim Weaver at 11:15 and the minutes of the November 26th session as prepared. The motion carried unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. Noxious Weed Director Levi Beaver appeared to present a quarterly report for his departments. He reported on snow removal, ice melt needs, maintenance on spray trucks, repairs needed in the office of the department, and budget status.

5. Amy Buckman, Gayla Godfrey, Jane Hrabik, Remington Dalke and Rhonda Hunt appeared to discuss the locking and unlocking of courthouse doors. There was discussion about purchasing a system that automatically lock and unlock doors.  Commissioners will discuss the issue further and make a decision in the near future.

6. Public Works Administrator Tom Robl appeared to present updates to the Commissioners. He reported that the landfill building repairs should be finished today, the new truck for the landfill transfer trailer came in and the old truck will be sold on PurpleWave.  Tom requested an executive session for a non-elected personnel matter.  Commissioner Wiens moved to enter into executive session from 9:40 to 9:50 for a non-elected personnel matter concerning salary.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioners returned to open session.

7. Dustin Holt with F.E. Moran appeared to discuss the fire alarm system for the elevator. Commissioners discussed getting a proposal for upgrading the courthouse fire alarm system, panic system and possible door system.  Dustin will get a quote for consideration by the end of January.

8. County Counselor Scott Bush appeared and requested an executive session. Commissioner Wilson moved to enter into executive session from 10:28 to 10:33 for a non-elected personnel matter concerning Indigent attorney contracts.  The motion carried unanimously following a second by Commissioner McCloud.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

9. Tracy Hillegeist, Airport Manager, Spencer Maxwell and John Holzmeister with A+ Aviation Services appeared to discuss airport manager contract. Tracy reported that A+ Aviation Services bought out the spray business at the airport and A+ Aviation Services would like to take on the contract to manage the airport.  County Counselor Scott Bush will review the airport contracts and further discussion will be conducted to reach an agreement.  Lyons City Administrator Chad Buckley, Audree Aguilera, City of Lyons and Public Works Administrator Tom Robl were present for the session.

10. Commissioner Wiens moved to enter into executive session from 11:15 to 11:20 for a non-elected personnel matter concerning indigent attorney contracts. The motion carried unanimously following a second by Commissioner Wilson. County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

11. Commissioner McCloud moved to enter into executive session from 11:20 to 11:25 for an attorney/client privilege. The motion carried unanimously following a second by Commissioner Wilson. City Administrator Chad Buckley, Audree Aguilera, County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.

Commissioners returned to open session.

12. Health Department RN Pam Guldner appeared to discuss benefits for part time employees. Commissioner Wiens moved to enter into executive session 11:32 to 11:40 for a non-elected personnel matter concerning benefits. The motion carried unanimously following a second by Commissioner Wilson.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

13. Detention Supervisor Tim Weaver appeared to present a contract for approval. He presented a contract with CBM Managed Services for meals for inmates that has a slight increase. Commissioner Wilson moved to enter into a contract with CBM Managed Services for food services for the detention center effective January 8, 2019 to January , 2020.  The motion carried following a second by Commissioner Wiens.

14. Commissioner Wilson moved to enter into executive session from 11:43 to 12:00 for a non-elected personnel matter concerning a timecard discrepancy. The motion carried unanimously following a second by Commissioner Wiens. County Clerk Alicia Showalter, Sheriff Bryant Evans and Detention Supervisor Tim Weaver were present for the session.

Commissioners returned to open session.

15. Sterling City Administrator Taggart Wall appeared to update the Commissioners on the Sanitary Sewer EDA Grant. Commissioners will take a tour of the Hyatt Life facility in Sterling following the meeting.

16. County Clerk Alicia Showalter presented information to the Commissioners. She presented the 2019 Holiday schedule. Commissioner Wilson moved to approve the following Holiday schedule for 2019:
New Year’s Day                             Tuesday, January 1, 2019
Martin Luther King Jr. Day        Monday, January 21, 2019
Presidents Day                              Monday, February 18, 2019
Memorial Day                               Monday, May 27, 2019
Independence Day                       Thursday, July 4, 2019
Labor Day                                      Monday, September 2, 2019
Columbus Day                              Monday, October 14, 2019
Veterans Day                                 Monday, November 11, 2019
Thanksgiving Day                         Thursday, November 28, 2019
Friday, November 29, 2019
Christmas Eve Day (1/2 Day)     Tuesday, December 24, 2019
Christmas Day                              Wednesday, December 25, 2019

The motion carried unanimously following a second by Commissioner Wiens.

17. Alicia presented the annual contract with Computer Information Concepts for the Public Works department for approval. Commissioner Wiens moved to approve the contract in an amount of $1,080.00 for the Public Works department. The motion carried unanimously following a second by Commissioner Wilson.

18.Alicia presented a contract for Freedom Claims Management Inc. for preparation of the 1095C forms for a cost of $500. Alicia presented information to purchase a finisher and to move copiers between the Clerk/Treasurer office and Economic Development office for a cost of $850.00. Commissioners approved the purchase.

19. Alicia presented a document for Earned Leave buyback. Commissioner Wilson moved to approve the Earned Leave buyback. The motion carried unanimously following a second by Commissioner Wiens.

20. Alicia presented a request to abate the solid waste assessment fee on the Old Lyons City Hall that has been donated to the Coronado Quivira Museum. Commissioners approved the abatement.

21. Alicia presented a request for the recommendation of Burk Johnson as the Township Clerk for West Washington Township. Commissioner Wiens moved to appoint Burk Johnson as the West Washington Township Clerk. The motion carried unanimously following a second by Commissioner McCloud.

22. Alicia presented information for COLA and Longevity pay. Commissioners will review the information and make a decision in the near future.

23. Commissioner McCloud adjourned the meeting.

Adjourned.

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