Minutes – December 10, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

December 10, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda with the addition of Tom Robl and the minutes of the December 3rd session as prepared. The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Commissioners discussed the payments from the City of Lyons for years 2015, 2016, 2017, and 2018 for the PILOT program. More information and discussion will be held prior to an agreement being made.

5. County Clerk Alicia Showalter presented a quarterly report for the department. She reported on the status of payroll, accounts payable, year end transfers, fixed assets, election, election equipment, fuel refund reports, Christmas gifts, and various other projects within the department.  Alicia discussed the setting of the 2018 tax levies.

6. Public Works Administrator Tom Robl appeared to answer questions regarding various road issues.

7. EMS/EM Director Greg Klein appeared and presented information regarding water leakage at the EMS/Health building. Further information is being obtained.  Greg requested an executive session.  Commissioner Wilson moved to enter into executive session from 10:20 to 10:30 for a non-elected personnel matter concerning a medical contract.  The motion carried unanimously following a second by Commissioner Wiens.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

8. Greg discussed and presented a proposal for a new 39’ tower at the EMS building. The proposal was from Mobile Radio in an amount of $4,228.13.  Commissioner Wilson moved to approve the purchase of the 39’ tower from Mobile Radio in an amount not to exceed $4,228.13.  The motion carried unanimously following a second by Commissioner Wilson.

9. David Serrault appeared to discuss the indigent attorney contracts. County Counselor Scott Bush was present for the discussion.

10. County Clerk Alicia Showalter presented the contract for IT Services. Commissioner Wilson moved to enter into a contract with Gilmore Solutions for IT Services for all of the County departments for 2019 in an amount of $7,050 per month. The motion carried unanimously following a second by Commissioner Wiens.

Alicia presented a request from Victoria Township for the appointment of a township clerk.  Commissioner McCloud moved to appoint Brent Kratzer as Victoria Township Clerk.  The motion carried unanimously following a second by Commissioner Wilson.

Alicia presented information to the Commissioners regarding the County Holiday policy.  Commissioners agreed to the change to the policy.  Alicia will make the correction and present it at the next meeting for approval.  Alicia presented an invoice from the Kansas League of Municipalities for 2019 membership dues.  Commissioners have not been a member of the Kansas League of Municipalities for several years and do not wish to become a member.  Alicia will respond with a letter to the League.

11. Indigent Attorney contracts were discussed and the Commissioners authorized Alicia to send contract renewals with a cap of $500.

12. Commissioners agreed to meet at 3 p.m. on Thursday, December 13th to review and approve mid-month vouchers.

13. Commissioner McCloud adjourned the meeting.

Adjourned.

 

December 13, 2018
All Commissioners Present
Commissioner McCloud Presiding

Commissioners reviewed and approved mid-month vouchers.

County Clerk Alicia Showalter presented a change in the Holiday and Holiday Benefit Pay policy for approval.  Commissioner Wiens moved to approve the change to Policy 301 of the employee handbook regarding Holidays and Holiday Benefit Pay.  The motion carried unanimously following a second by Commissioner Wilson.

Alicia presented a spreadsheet for possible longevity pay for approval.  Commissioners reviewed and discussed the pay.  Commissioner McCloud moved to approve longevity pay in the amount of $50.00 per year for every year over 10 years of service with a maximum of 25 years or $1,250.00.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioners discussed a COLA for 2019 and a decision will be made in the near future.

Commissioner McCloud adjourned the meeting.

Adjourned.

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