Minutes – June 25, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

June 25, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda and the minutes of the June 18th session with the following change to paragraph 5:
Dennis reported that they are putting together the road signs referencing the Charter resolution.
The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Appraiser Gayla Godfrey appeared to present the quarterly report for the department. She reported on the status of her 2018 budget, the purchase of two new Xerox printers, staff updates, KCCA conference updates, subsidized housing upgrades, ag mailers go out in September, photography updates, grain elevator valuation guide, Neighborhood Revitalization Program updates, carpet replacement in the Appraiser’s office.

5. Public Works Administrator Dennis Wray and Assistant Tom Robl appeared to present updates to the Commissioners. Dennis reported on the placement of a help wanted ad, and fuel tax.

6. Detention Supervisor Tim Weaver appeared to report that a report from the State Fire Marshall indicates that the sprinklers in the kitchen at the Law Enforcement Center need to be replaced. Tim presented a quote for the replacement from Pryor Automatic Fire Sprinklers, Inc. in the amount of $880.00.  Commissioner Wilson moved to authorize the upgrade of sprinkler heads in the kitchen area by Pryor Automatic Fire Sprinkler System in an amount not to exceed $880.00.  The motion carried unanimously following a second by Commissioner Wiens.  Tim presented a quote from Power Protection Products for renewal of a service plan for the Law Enforcement Center UPS system in the amount of $2,200.00.  Commissioners requested some additional information and Tim will report back with the requested information.

7. Tim Weaver reappeared with a copy of the service agreement from Power Protection Products as quoted above. Commissioners reviewed the agreement and they requested research of other levels of the agreement.  Tim will research it and report back at the next session.

8. County Clerk Alicia Showalter presented information to the Commissioners concerning the Lyons Recreation Commission loan, KCAMP claims, audit contract and shredding for other county departments.

9. Sheriff Bryant Evans appeared to present updates to the Commissioners. He reported on thoughts regarding the Outside Employment policy in the employee manual.  County Counselor Scott Bush was present for the session.  Bryant also discussed section 601 of the employee manual regarding Unpaid Leave.  This will be discussed further in a future session.  He requested an executive session.  Commissioner McCloud moved to go into executive session from 11:20 to 11:40 for a non-elected employee matter concerning health benefits.  The motion carried unanimously following a second by Commissioner Wiens.  County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.

Commissioners returned to open session.

10. Commissioner Wiens moved to enter into executive session from 11:30 to 11:40 concerning potential lawsuit. The motion carried unanimously following a second by Commissioner Wilson. County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.

Commissioners returned to open session.

11. Public Health Administrator Marci Detmer and RN Pam Guldner appeared to present updates to the Commissioners. Marci presented a copy of the amounts for the grants for the 2019 budget year. Marci reported that the part time nurse is moving and will need to be replaced.  Commissioner Wilson moved to enter into executive session from 11:50 to 12:10 for a non-elected personnel matter concerning an employee hire.  The motion carried unanimously following a second by Commissioner Wiens.  County Counselor Scott Bush and County Clerk Alicia Showalter were present for the session.

Commissioners returned to open session.

12. Commissioner Wilson moved to approve the change to section 300, 303, and 601 to amend the policy as presented. The motion carried unanimously following a second by Commissioner Wiens. County Clerk Alicia Showalter will email the changed policies to department heads in the near future.

13. Commissioners agreed to meet on Thursday, June 28th at 3:00 p.m. to review and approve month-end vouchers.

14. Commissioner McCloud adjourned the meeting.

Adjourned.

June 28, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 2:00 p.m. in the Commissioners Room at the Courthouse.

2. Commissioners reviewed budget requests for all departments and will continue with the budget study on Monday.

3. Communications Supervisor Josh Michaelis, Sheriff Bryant Evans, and Office Manager Kris Engelland appeared to discuss the purchase of a replacement server for the Law Enforcement Center. Josh reported on the options and recommended entering into an agreement for 3 years for an annual cost of $5,161.32.  Commissioner McCloud moved to enter into a lease agreement with Huber & Associates in an amount not to exceed $5,152.00 for a new server and equipment.  The motion carried unanimously following a second by Commissioner Wilson.

4. Commissioners reviewed and approved month-end vouchers.

5. Commissioner McCloud adjourned the meeting.

Adjourned.

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