Minutes – January 9, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

January 9, 2017
All Commissioners Present
Commissioner Oswalt Presiding

1.     Commissioner Oswalt called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2.     Commissioner McCloud moved to approve the agenda and the minutes of the December 19th & 30th session as prepared.  The motion carried unanimously following a second by Commissioner Bray.

3.     There were no public comments.

4.     Commissioner Bray moved to recess for the swearing in of the new elected officials.  The motion was seconded by Commissioner McCloud.

5.     District Court Clerk Jane Hrabik swore in all the new elected officials as follows:

County Commissioner District 2                  Deberah L. Wiens

County Commissioner District 3                  Jared L. Wilson

County Clerk                                                    Alicia Showalter

County Treasurer                                           Clint Bieberle

Register of Deeds                                           Rhonda Hunt

County Attorney                                            Scott McPherson

Sheriff                                                              Bryant Evans

The new officials will now take office.

6.     Commissioners reconvened and proceeded with reorganization.

7.     Commissioner Wiens moved to appoint Commissioner McCloud as chairman for 2017.  The motion carried unanimously following a second by Commissioner Wilson.  Commissioner McCloud moved to appoint Commissioner Wiens as Vice Chairman.  The motion carried unanimously following a second by Commissioner Wilson.

8.     County Clerk Alicia Showalter presented a contract for signature with Remington Dalke for Indigent Attorney Misdemeanor cases.  Commissioner Wiens moved to approve the contract for signature.  The motion carried unanimously following a second by Commissioner Wilson.

Alicia presented Resolution 1-2017 (GAAP Waiver) for approval.  Commissioner Wilson moved to adopt Resolution 1-2017.  The motion carried following a second by Commissioner Wilson.

9.     Sandy Taverner with the City of Lyons appeared to present the Long Term Capital Improvement Program for the Airport.  Commissioners reviewed the information and will deliver the approval later today.  Sandy presented an invoice from Kirkham Michael for approval.  Commissioner Wilson moved to approve invoice #28 in the amount of $18,411.93 to Kirkham Michael.  The motion carried unanimously following a second by Commissioner Wiens.  Sandy presented an invoice for Kirkham Michael in the amount of $880.00 for approval.  Commissioner Wiens moved to approve the Kirkham Michael invoice in the amount of $880.00.  The motion carried unanimously following a second by Commissioner Wilson.

10. Public Works Administrator Dennis Wray and Assistant Tom Robl appeared to present updates to the Commissioners.  Dennis discussed the bridge on Avenue K that will have the wooden deck replaced.  He presented two quotes for the steel for the deck replacement.  The quotes are:

Welborn Sales                   $55,803.84

J & J Drainage                  $58,098.60

Commissioner Wiens moved to purchase the materials for Bridge #51 from Welborn Sales in an amount not to exceed $55,803.84.  The motion carried unanimously following a second by Commissioner Wilson.  Debbie & Sam Stout with Superior Sand & Gravel appeared to discuss providing road materials to the Public Works Department for various projects.  Dennis gave them a spec sheet and will make purchases from them as needed and available.

11. Noxious Weed Director Levi Beaver appeared to present updates to the Commissioners.  He requested an executive session.  Commissioner Wiens moved to enter into executive session from 10:05 to 10:15 for a non-elected personnel matter concerning the promotion of an employee.  The motion carried unanimously following a second by Commissioner Wilson.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

Levi requested permission to begin the purchase process for a new pickup.  Commissioners agreed to allow him to begin the purchase process.

12. Public Health Administrator Marci Detmer appeared to present updates to the Commissioners.  Marci presented a quote for a shredder to be shared with the EMS.  The quote she presented was with Bolen Office Supply.  Commissioner Wiens moved to approve the purchase of the shredder in the amount of $1,648.64.  The motion carried unanimously following a second by Commissioner Wilson.

Marci requested an executive session.  Commissioner Wilson moved to enter into executive session from 10:35 to 10:45 for a non-elected personnel matter concerning the hiring of a prospective employee.  The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

13. Commissioners discussed an agreement for the placement of a sign south of the Safety Complex Sign.  County Counselor Scott Bush will prepare an agreement for approval.

14. Commissioner Wiens moved to approve the hiring of a new employee at the Health Department at a Range 11 Step C.  The motion carried unanimously following a second by Commissioner Wilson.

15. Commissioners discussed the Airport plan concerning the Midwest Energy power poles.  County Counselor Scott Bush will draft a letter to be returned to the City of Lyons.  Commissioner Wiens moved to approve the 2018 ACIP 5 and 10 Year Plans subject to clarifications provided in the letter sent to the City of Lyons.  The motion carried unanimously following a second by Commissioner Wilson.

16. County Clerk Alicia Showalter presented tax additions and abatements for approval.

17. Sheriff Bryant Evans appeared to present updates to the Commissioners.  He informed the Commissioners of a purchase of two PC towers for the Sheriff’s Office.  Bryant discussed the purchase of a new Civil Process vehicle that is a Ford Compass and is priced at $14,700.00.  He requested permission to make a purchase in an amount not to exceed $17,000.00.  Bryant discussed the repairs for the vehicle and the need for new tires for another vehicle.  Commissioner McCloud will review the vehicles and report back at a future session.

18. Dan Hannah appeared to inform the Commissioners that he has a bronze sculpture that he would like to donate for placement on the Courthouse lawn.  Commissioners will research the issue and report back in the near future.

19. Detention Supervisor Tim Weaver appeared to get permission to purchase 3 new PC’s for the department.  Commissioner Wilson moved to approve the purchase in an amount not to exceed $3,500.00.  The motion carried unanimously following a second by Commissioner Wiens.  Tim requested permission to hire two new employees for two positions that have been vacated.  Commissioners approved to start the hiring process.

20. County Counselor Scott Bush requested an executive session.  Commissioner McCloud moved to enter into executive session from 11:55 to 12:05 for attorney/client privilege.  The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

21. Commissioner Wilson moved to enter into executive session from 12:05 to 12:15 for attorney/client privilege.  The motion carried unanimously following a second by Commissioner Wiens.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

22. Judge Mike Keeley, John Isern and Judge Richard Burgess appeared to introduce themselves to the new Commissioners.  Commissioners discussed video appearances in the future.

23. Commissioners reviewed the tax additions and abatements.  Commissioner Wiens moved to approve tax additions in the amount of $8,639.66 and tax abatements in the amount of $25,399.93.  The motion carried unanimously following a second by Commissioner Wilson.

24. Commissioner Wiens moved to approve the employee status form for a Weed Department employee.  The motion carried unanimously following a second by Commissioner Wilson.

25. Commissioner Wiens moved to approve the membership to Lyons Chamber in the amount of $100.00.  The motion carried unanimously following a second by Commissioner McCloud.

26. Commissioner Wilson moved to authorize the chairman to sign a letter instructing a church of the steps they need to take in order for a sign to be placed on county property.  The motion carried unanimously following a second by Commissioner Wiens.

27. County Clerk Alicia Showalter presented a contract with Cox Communications for internet service for the Public Works Department.  The department needs to have their server replaced, but due to the excessive cost of a server, the department software will be added to the Courthouse server and will be accessed via remote internet.  The contract is for $164.94 per month.  Commissioners authorized the County Clerk to sign the contract.

28. Commissioner Wiens moved to enter into executive session from 12:47 to 1:00 for a non-elected personnel matter concerning an employee reprimand.  The motion carried unanimously following a second by Commissioner Wilson.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

29. Commissioners made arrangements for the approval of mid-month vouchers on Friday, January 13th.

30. There will be no meeting next Monday due to the Martin Luther King Holiday.

31. Commissioner Wiens moved to adjourn.  The motion carried unanimously following a second by Commissioner Wilson.

Adjourned.

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