Minutes – January 23, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

January 23, 2017
All Commissioners Present
Commissioner McCloud Presiding

1.     Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2.     Commissioner Wiens moved to approve the agenda and the minutes of the January 9th session with the following change to paragraph 8 & 17:

Paragraph #8:

Alicia presented Resolution 1-2017 (GAAP Waiver) for approval.  Commissioner Wiens moved to adopt Resolution 1-2017.  The motion carried following a second by Commissioner Wilson.

Paragraph #17

Sheriff Evans discussed the purchase of a new Civil Process vehicle that is a Jeep Compass and is priced at $14,700.00.

The motion carried following a second by Commissioner Wilson.

3.     Ben Marshall with Sterling Bulletin and Mike Courson with Lyons News appeared to be sure there were no questions concerning the newspaper charges for advertisements for the County.  Commissioners will make a decision in the near future.

4.     EMS/EM Director Greg Klein appeared to report on the Disaster Declaration that was signed last week.  Commissioners discussed the process of declaring a disaster.  Commissioner Wilson moved to adopt Resolution 2-2017 (Ice Storm Declaration starting January 14, 2017).  The motion carried unanimously following a second by Commissioner Wiens.  Greg discussed the emergency air transport due to the airport closing.  Commissioners will share information as they receive it.

5.     County Treasurer Clint Bieberle appeared to present updates to the Commissioners.  He presented a declaration to name Lyons Federal Bank as the Primary Bank for Rice County.  Clint presented information about totals for 2015 and 2016 Tax Additions and Abatements.  Commissioners requested that Clint give them a report on interest rates and bank balances on a monthly basis.

6.     Commissioner McCloud presented KAC Longevity Awards to Brian Treaster for 16 years of service and Dee McKeever for 32 years of service to Rice County.

7.     Public Works Director Dennis Wray appeared to present updates to the Commissioners.  He discussed the mowers for the department and the need to possibly look at purchasing 2 new mowers that are 4 years old.  The old mowers would be used as trade in for the new Land Pride mowers that are priced around $16,000.00 each.  The quotes were:

Straub Inc.                         $14,504.40 w/trade in

John Deere                       $16,635.90 w/trade in

Commissioner McCloud moved to authorize the Public Works department to purchase two new Land Pride mowers from Straub Inc. in an amount of $14,504.40 w/trade in.  The motion carried unanimously following a second by Commissioner Wilson.

8.     County Clerk Alicia Showalter presented the quarterly reports from Gilmore Solutions.  She got confirmation on the Radio Infrastructure Fund and payments to be receipted to that fund.

9.     Noxious Weed Director Levi Beaver appeared to present updates to the Commissioners.  He reported on the progress of a new vehicle purchase for the department and will follow up and report back at a future session.  Commissioner Wiens moved to appoint the following members to the Joint Planning & Zoning Committee:

David Fankhauser                                            Exp. 6-30-2020

Delbert Hoelscher                                            Exp. 6-30-2019

Ed Fair                                                               Exp. 6-30-2018

Margaret Scheufler                                         Exp. 6-30-2020

Ed Hayes                                                          Exp. 6-30-2019

William Oswalt                                               Exp. 6-30-2018

The motion carried unanimously following a second by Commissioner McCloud.

10. Sheriff Sergeant Chad Murphy appeared to update the Commissioners on proposed vehicle purchases for the Sheriff’s department and answered various questions for the Commissioners.

11. Lyons City Administrator John Sweet appeared to present updates to the Commissioners.  John reported on the KDOT Project being completed in approximately 2 months.  He presented an invoice from Kirkham Michael in the amount of $6,632.49 for Airport Construction and Engineering.

Commissioner Wiens moved to approve Invoice #29 to Kirkham Michael in the amount of $6,632.49.  The motion carried unanimously following a second by Commissioner Wilson.  John presented an invoice from Kirkham Michael for the AWOS System.  Commissioner Wiens moved to approve the Invoice #4 to Kirkham Michael in the amount of $720.00.  The motion carried unanimously following a second by Commissioner Wilson.  John presented a copy of the ACIP Plan and answered various questions.  John discussed the power pole issue at the airport with Midwest Energy and the FAA.

12. Tracy Hillegeist and Spencer Maxwell appeared to discuss the airport runway closing.  Commissioner Wiens moved to waive the monthly rent of $500 until the main runway is opened again.  The motion carried unanimously following a second by Commissioner Wilson.  Tracy presented copies of a policy to implement concerning any sprayers that may come in to use the airport.  The policy will be reviewed and action taken at a future session.

13. Communications Supervisor Josh Michaelis appeared and requested an executive session.  Commissioner McCloud moved to enter into executive session from 12:00 to 12:10 for a non-elected personnel matter concerning policy.  The motion carried unanimously following a second by Commissioner Wiens.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

Commissioner McCloud moved to enter into executive session from 12:10 to 12:20 for a non-elected personnel matter concerning policy.  The motion carried unanimously following a second by Commissioner Wiens.  Communications Supervisor Josh Michaelis and County Counselor Scott Bush were present for the session.

Commissioners returned to open session.

Josh presented and reviewed statistics of the department with the Commissioners.

14. County Clerk Alicia Showalter reported on a proposal from Benefits Direct and Commissioners instructed her to get additional information and report back in the future.  She presented a request from Odessa Township Board to vacate 28th Road between Avenue F and Avenue G.  Alicia will begin the road vacation process.  She presented various information regarding the updating of the employee manual.  Commissioners will review the information and make decisions in the future.

Alicia requested an executive session.  Commissioner McCloud moved to enter into executive session from 1:00 to 1:15 for non-elected personnel issues concerning job statuses.  The motion carried unanimously following a second by Commissioner Wiens.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

Commissioner Wiens moved to enter into executive session from 1:15 to 1:25 for a non-elected personnel issue concerning job status.  The motion carried unanimously following a second by Commissioner Wilson.  County Counselor Scott Bush and County Clerk Alicia Showalter were present for the session.

Commissioners returned to open session

15. Commissioner McCloud moved to enter into executive session from 1:30 to 2:00 for non-elected personnel matters concerning job status and policy.  The motion carried unanimously following a second by Commissioner Wiens.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

16. Commissioner McCloud adjourned the meeting.

Adjourned.

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