Minutes – December 19 and 30, 2016

December 19, 2016
All Commissioners Present
Commissioner Oswalt Presiding

1.     Commissioner Oswalt called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2.     Commissioner McCloud moved to approve the agenda and the minutes of the December 12th session as prepared.  The motion carried unanimously following a second by Commissioner Bray.

3.     There were no public comments.

4.     Lyons City Administrator John Sweet appeared to present updates to the Commissioners.  He discuss the RFQ’s for the Engineering Consultant for the Airport.  It is the recommendation of the City Administrator and Rice County Public Works Administrator to retain Kirkham Michael for the next 5 years.  Commissioner Bray moved to retain Kirkham Michael as the Engineer Consultant for the next 5 years.  Following discussion, the motion carried unanimously following a second by Commissioner McCloud.  John updated the Commissioners on the status of the electrical poles belonging to Midwest Energy.  There was discussion conducted concerning the request by USD 405 to place ‘No Parking’ signs on American Road by the Lyons High School and Lyons Middle School.

5.     Public Works Administrator Dennis Wray appeared to present updates to the Commissioners.  He reported that the annual Township Meeting will be scheduled for February 13, 2017.  Dennis reported on two bridges in the County.  The first bridge is located on Avenue K between 10th Road & 11th Road and he would like to put a steel decking on it and cover with rock.  He requested two quotes for the galvanized steel decking and will present those the first part of January 2017.  The second bridge is on 24th Road between Avenue I & Avenue J.  Dennis reported that the Kansas Department of Wildlife & Parks monitors the lake and will not allow a low water crossing.  He recommends that a new deck be put on this bridge and he estimates that it will cost around $6,000.  Commissioner McCloud moved to authorize Dennis to purchase materials not to exceed $6,000 for the replacement of the bridge decking.  The motion carried unanimously following a second by Commissioner Bray.

6.     County Clerk Alicia Showalter requested an executive session.  Commissioner McCloud moved to enter into executive session from 9:43 to 10:00 for a non-elected personnel matter concerning policies.  The motion carried unanimously following a second by Commissioner Bray.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

7.     Noxious Weed Director Levi Beaver appeared to discuss hiring a new employee.  He reported that he has not received qualified applicants.  Levi asked for permission to raise an employee’s pay and rehire an employee that left to go to the Road & Bridge Department.  Commissioners discussed the pay issue and made recommendations.  Levi will work on updating a job description and will report back at the next session.

8.     County Counselor Scott Bush and Economic Development Director Stacy Clark appeared to present the resolution for the extension of the NRP plan for Rice County.  Following discussion, a resolution will be prepared and presented at the next session.

9.     Commissioner Oswalt moved to enter into executive session from 10:45 to 11:15 for non-elected personnel issues concerning a citizen complaint.  The motion carried unanimously following a second by Commissioner Bray.  County Counselor Scott Bush and County Clerk Alicia Showalter were present for the session.

Commissioners returned to open session.

10. Following discussion, Commissioners took no action on a Cost of Living Adjustment for employees.

11. Commissioners will not meet next Monday, December 26th due to the Christmas holiday.  They will meet on December 30th at 9:00 a.m. to complete year-end business.

12. Commissioner McCloud moved to adjourn the meeting until 9:00 a.m. on December 30th.  The motion carried unanimously following a second by Commissioner Bray.

Adjourned.

Commissioners Reconvened on December 30, 2016
Commissioners Oswalt & McCloud Present
Commissioner Oswalt Presiding

1.     Commissioner Oswalt called the meeting to order at 9:00 a.m. on December 30th in the Commissioners Room at the Courthouse.

2.     Commissioner McCloud moved to approve the agenda with the addition of Levi Beaver at 9:30 and the minutes of the December 19th session as prepared.  The motion carried following a second by Commissioner Oswalt.

3.     Commissioners reviewed and approved month-end vouchers.

4.     EMS/EM Director Greg Klein appeared to present updates to the Commissioners.  He updated the Commissioners on the hiring of a new employee, a reception for Kathi Emmons who is retiring with 28 years of service to the County, and requested permission to begin advertising for the position that is being vacated due to Kathi’s retirement.  Commissioners gave him permission to begin the hiring process.  Greg reported on the status of the Sterling EMS building and plans for repairs to the building.  He discussed the vehicle replacements.

5.     County Counselor Scott Bush appeared at the meeting.  He presented the resolution for the NRP Program.  Commissioner McCloud moved to approve Resolution 18-2016 (Extension of the NRP Program to 12-31-2021) that includes all of Rice County with the exception of the City of Lyons.  The motion carried following a second by Commissioner Oswalt.

6.     Commissioner McCloud moved to enter into executive session from 9:22 to 9:35 for a non-elected personnel matter concerning a possible law suit.  The motion carried following a second by Commissioner Oswalt.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

7.     County Clerk Alicia Showalter presented an invoice from KWORCC.  The invoice indicates an approximate increase of $5,000.  Commissioners reviewed and approved the invoice.

8.     Commissioner Oswalt moved to approve the Cereal Malt Beverage license for the Sterling Country Club.  The motion carried following a second by Commissioner McCloud.

9.     Noxious Weed Director Levi Beaver appeared to present updates to the Commissioners.  He presented an updated job description for the Assistant Director position for Commissioners to review.  Levi will proceed with the appointment to the position and bring back the appropriate documents at a future session.

10. Doug McNett and Julie Kramp with The Center for Counseling and Consultation appeared to present updates to the Commissioners.  Doug introduced Julie Kramp as the new executive director for The Center.  Doug presented additional updates concerning the agency.

11. County Clerk Alicia Showalter presented resignation and recommendation letters for Raymond Township Board.  Commissioner McCloud moved to accept the resignation of Kent Loesch as Raymond Township Trustee and appoint LeRoy Stickney to the position of Raymond Township Trustee.  The motion carried following a second by Commissioner Oswalt.

Alicia presented resignation and recommendation letters for Union Township Board.  Commissioner McCloud moved to accept the resignation of Ed Case as Union Township Clerk and appoint Shane Cordell to the position of Union Township Clerk.  The motion carried following a second by Commissioner Oswalt.

Alicia presented a resolution for year-end transfers.  Commissioners reviewed the resolution and made a change.  Commissioner McCloud moved to approve Resolution 19-2016 (Year-End Transfers).  The motion carried following a second by Commissioner Oswalt.

Alicia reminded the Commissioners about hosting the Lyons Chamber Coffee next Friday, January 6th beginning at 9:00 a.m.

12. The Commissioners will not meet next Monday due to the New Year’s holiday.

13. Commissioner Oswalt moved to adjourn.  The motion carried following a second by Commissioner McCloud.

Adjourned.

 

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