Minutes – May 7, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

May 7, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner McCloud moved to approve the agenda with the addition of Josh Michaelis at 12:00. The motion carried unanimously following a second by Commissioner Wilson.  Commissioner McCloud moved to approve the minutes of the April 30th session with the change of paragraph 1 as follows:

Commissioner McCloud called the meeting to order at 8:00 a.m. in the Commissioners Room at the Courthouse.
The motion carried unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. Sheriff Bryant Evans appeared to present a quarterly update for the department. He reported on the status of funds within the department, the workshops and schools that various employees will be attending, upgrades to office computers, vehicle purchases for the department, vehicle repairs, the purchase of an audio system in the jail, numbers of inmates in the jail at this time, and the time of the next squad meeting.  Bryant requested an executive session.  Commissioner McCloud moved to enter into executive session from 9:12 to 9:25 for a non-elected personnel matter concerning TimeClock Plus.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioners returned to open session.

5. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He asked about a WorkFit and drug screen for a summer employee that is being rehired.  Dennis requested an executive session.  Commissioner Wiens moved to enter into executive session from 9:35 to 9:50 for a non-elected personnel matter concerning policy.  The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

6. Register of Deeds Rhonda Hunt appeared to present a quarterly report to the Commissioners. She reported on imaging of various documents and describing various duties of her office.

Rhonda requested an executive session.  Commissioner Wiens moved to enter into executive session from 10:15 to 10:25 for a non-elected personnel matter concerning a raise.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioners returned to open session.

7. Public Health Administrator Marci Detmer and RN Pam Guldner appeared to present updates to the Commissioners. Pam informed the Commissioners of a recent audit for Immunization Action Plan grant and got an excellent report.  Marci asked a question regarding Kids Camp and paying Pam for her service as the nurse for the camp.  Commissioners gave her permission to charge 8 hours per day for her participation.  Marci requested an executive session.  Commissioner Wilson moved to go into executive session from 10:40 to 10:55 for non-elected personnel matters regarding staffing.  The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

8. Economic Development Director Stacy Clark appeared to discuss the county website. Commissioners instructed Stacy to look at other county websites and make contacts for recommendations.  Stacy will research and report back at a future session.

9. Appraiser Gayla Godfrey appeared to get approval for a maintenance contract. She presented a contract from Truette McQueen for appraisal services.  Truette increased his monthly fee by $60.00 per month.  Commissioner Wilson moved to approve the contract with Truette McQueen for $23,000.00 per year for 3 years for appraisal services.  The motion carried unanimously following a second by Commissioner Wiens.  Gayla requested an executive session.  Commissioner McCloud moved to enter into executive session from 11:20 to 11:30 for a non-elected personnel matter concerning hiring a new employee.  The motion carried unanimously following a second by Commissioner Wilson.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session

10. Alice Prester and Rocky Gaines with Council on Aging appeared to review the annual report for the agency and answered several questions about the report. Alice presented the 2019 Budget request for the agency in an amount of $287,011.60. The agency is allowed up to a 2 mill levy.

11. Ben Trout with EPM Inc. appeared to present information about the company that he represents. The company manufactures computerized temperature control systems. Commissioners informed him that at this time they are not in need of this type of system and will let him know in the future if that need changes.

12. Communications Supervisor Josh Michaelis appeared to get approval on the SQL Server License Upgrade. Commissioner McCloud moved to approve the upgrade for the SQL Server License from Huber & Associates in an amount of $1,490.64 which is funded by the 911 Fund. The motion carried unanimously following a second by Commissioner Wiens.  Josh answered various questions regarding the Radio Infrastructure project.

13. County Clerk Alicia Showalter presented updates to the Commissioners. She presented a revised Workforce Innovation & Opportunity Act agreement for signature. Commissioners will review the information and make a decision at the next session.

14. Alicia presented a request for the 2nd Annual Rice County Heritage Festival & Parade to use the Courthouse Lawn for various vendors booths. Commissioners approved the use of lawn for the event.

15. Alicia presented an invoice for the Annual WENS Service for approval. Commissioners are asking for the department head to come in to the next session to answer questions before approving.

16. Alicia presented information regarding a Roth KPERS 457 option for the employees. Commissioners agreed to offer the option to employees and a representative will be available in the near future for employees to meet.

17. Replacement computers for the departments in the county were reviewed and discussed. Commissioners will make decisions at the next session.

18. Commissioner McCloud adjourned the meeting.

Adjourned.

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