Minutes – May 14, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

May 14, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with Rafael Nolasco changed to next session and the minutes of the May 7th session with the following change to paragraph 6:
Commissioner Wiens moved to enter into executive session from 10:15 to 10:25 for a non-elected personnel matter concerning salaries.
The motion carried unanimously following a second by Commissioner Wilson.

3. Communications Supervisor Josh Michaelis appeared to present the quarterly report for his department. He reported on budget remaining in his communications and 911 funds, 911 address assignments and changes, upgrade of the 911 console, replacement of one PC workstation in his department, on the years of service for each employee of the department and on the radio infrastructure fund.

4. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. Dennis reported that he is officially retiring effective August 30th.  There was discussion regarding the hiring of his successor and how that process will take place.  Dennis presented pictures of signs regarding truck traffic.  He will continue with the upgrading of the signs.

5. Commissioners discussed the Workforce Innovation and Opportunity Act (WIOA) agreement. Commissioner Wilson moved to authorize the chairman to sign the WIOA agreement.  The motion carried unanimously following a second by Commissioner Wiens.

6. Commissioner McCloud reported that a second roofing company will be out this week to complete an estimate on the replacement of the roof of the Extension Building. Commissioners discussed the repairs to the courthouse roof as well.

7. Commissioner McCloud moved to enter into executive session from 10:00 to 10:30 for a non-elected personnel matter concerning performance appraisals and timecards. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

8. EMS/EM Director Greg Klein appeared to present updates to the Commissioners. Commissioners asked a question about the WENS system and number of users of the system.  Greg explained the system to the Commissioners.  The system is used by 442 individuals and has been used since 2009.  Greg discussed the list of computers for his department that need to be replaced.  Greg reported on the purchase of a new ambulance.  Commissioner Wiens moved to approve the annual agreement for the WENS System to Inspiron Logistics in the amount of $4,750.00.  The motion carried unanimously following a second by Commissioner Wilson.

9. Roxana Cardonne appeared to present the 2019 Budget request for Sexual Assault/Domestic Violence Center agency. Roxana shared that the agency will be changing their name to Brighthouse.  She reported on a meeting for a group called CCRT (Community Response Team) and the next meeting will be June 6th at the Health department.  Anyone can attend the meeting.  Roxana answered a question from the Commissioners concerning the lack of cooperation from the school districts.

10. District Judge Mike Keeley, Court Administrator John Isern, Chief Court Services Officer Sabrina Chism, District Court Clerk Jane Hrabik and Magistrate Judge Richard Burgess appeared to present the 2019 Budget request for District Court. The amount of the request is $69,420.00.

11. Communications Supervisor Josh Michaelis and Aaron Corcoran with Motorola Solutions appeared to present a proposal for the Radio Infrastructure. Josh reviewed the project and a few of the estimated costs. Aaron presented the cost quotes and reviewed the equipment purchase and implementation.  The total amount of the cost quote is $2,353,896.  Others present for the session were Sterling Police Chief Dereck Ploutz, EMS/EM Director Greg Klein and Undersheriff Chad Murphy.

12. Register of Deeds Rhonda Hunt appeared to present some clarification on the purchase of new computer software. Further research will need to be completed prior to a decision being made. Rhonda discussed the 2019 Budget.

13. County Counselor Scott Bush requested an executive session. Commissioner McCloud moved to enter into executive session for an attorney/client privilege session regarding a potential lawsuit. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

14. Replacement of computers in various offices was discussed. Commissioners authorized contacting Gilmore Solutions to replace the computers that are listed to be replaced in 2018. Notification will be made to Gilmore Solutions.

15. Commissioners discussed the county and township budgets. The County Clerk will no longer do the township budgets. Commissioners authorized the County Clerk to get proposals from various CPA firms.  They will let the Clerk know at the next session which firms to send request for proposals.

16. Commissioners reviewed and approved mid-month vouchers.

17. Commissioner McCloud adjourned the meeting.

Adjourned.

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