Minutes – March 26, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioner as official.

March 26, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda and the minutes of the March 19th session. The motion carried unanimously following a second by Commissioner Wiens.

3. Rural Fire Chief Ed Feil appeared to present an update on the expenses of the recent fire and how those will flow through the budget.

4. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. There was discussion regarding a letter received from the State of Kansas concerning river access. Dennis presented the Annual Solid Waste Plan for approval. Commissioner McCloud moved to adopt the Kansas Annual Solid Waste Plan for 2018. The motion carried unanimously following as second by Commissioner Wilson.

Dennis requested permission to hire 1 or 2 part-time seasonal employees for the summer. Commissioners gave him the approval for the hires. Dennis reported a lift station needs re-epoxied and he will get a quote for the repair.

5. Noxious Weed Director Levi Beaver appeared and present an agreement for approval. Commissioner Wiens moved to authorize the chairman to sign the agreement to spray the noxious weeds on state highways. The motion carried following a second by Commissioner Wilson.

Noxious Weed chemical bids were opened and reviewed at 10:00 a.m. The bids are:
BZ Bee $62,811.46
Van Deist $56,752.44
Crop Production Services $59,789.06

Commissioner Wiens moved to accept the bid from Van Deist in the amount of $56,752.44 subject to review by the Noxious Weed Director. The motion carried unanimously following a second by Commissioner Wilson.

6. County Clerk Alicia Showalter reviewed the Extension Building roof damage. Commissioners requested that a claim be filed with KCAMP.

7. Communications Supervisor Josh Michaelis appeared and updated the Commissioners on the Senate bill. He reported that the bill was killed. Josh updated the Commissioners on Register Public Safety Leaders course and reported that he has completed that course. He asked for permission to attend the 2018 APCO International Training and Exposition Conference in Las Vegas in August so he can receive his award for completion of the training. Commissioners gave him permission to attend. Josh reported that Tuesday, March 27th there will be a Radio Demo Show from 10 a.m. to 12:00 noon at the EMS/Health Conference Room.

8. Appraiser Gayla Godfrey, Luke Kimble and Jason Balluch with Kimble Mapping appeared to renew the annual contract with Kimble Mapping. A new 3 year contract was presented for approval. The annual contract is $11,760.00. Commissioner Wiens moved to enter into an agreement with Kimble Mapping for services of $11,760.00 for each year of 2018, 2019, and 2020 for a total of $35,280.00. The motion carried unanimously following a second by Commissioner Wilson.

Gayla presented a quarterly report for the department. She reviewed the revenue and expenses of the department. Gayla reported that the valuation notices were sent on March 15th, the department has approximately 30 appeals filed at this time, classes for employees of the department and hiring for a vacated position.

Gayla requested an executive session. Commissioner McCloud moved to enter into executive session from 11:35 to 11:45 for a non-elected personnel matter regarding performance appraisal. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

Commissioner Wilson moved to enter into executive session from 11:45 to 12:05 for a non-elected personnel matter regarding performance appraisal. The motion carried unanimously following a second by Commissioner Wiens. Gayla Godfrey was present for the session.

Commissioners returned to open session.

9. Commissioner Wilson moved to enter into executive session from 12:10 to 12:20 for a non-elected personnel matter regarding performance in the Sheriff’s Office. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

10. Detention Supervisor Tim Weaver appeared to get approval on an employee status form. Commissioners approved a new hire on the status form.

11. EMS/EM Director Greg Klein appeared to present updates to the Commissioners. He presented a list of first responders and the number of responses per person for the year. Greg discussed a new truck purchase and will continue to review possibilities and report back at a future meeting.

12. County Clerk Alicia Showalter presented a grant application for the Health Department for signature. Commissioner Wilson moved to approve the chairman sign the Aid to Local Grant application. The motion carried unanimously following a second by Commissioner Wiens.

13. Commissioners agreed to meet on Thursday, March 29th at 4 p.m. to review month-end vouchers.

14. Commissioner McCloud adjourned the meeting.

Adjourned.

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