Minutes – March 5, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

March 5, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda and the minutes of the February 26th session with the following change to paragraphs 13 & 16:
Paragraph 13 – Sheriff Bryant Evans discussed the list of vehicles for the department and reported that they are looking at Kansas Highway Patrol for the vehicle replacements.

Paragraph 16 – Gayla reported that she contacted the Director of PVD to request an extension in mailing the property valuation notices and it was approved until March 15th.
The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Greg Alexander with Northern Natural Gas appeared to review the pipelines within Rice County and explained the types of pipelines. He explained the teams for the Lyons facility and the Bushton facility.

5. County Clerk Alicia Showalter discussed replacing the cedar mulch in the flower beds at the Courthouse with crushed pecan mulch that is the same price. Commissioners approved the purchase.

6. Commissioners discussed the upgrade of the elevator at the Courthouse and the proposed maintenance contracts. Further information was requested and will be reported at the next session.

7. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He informed the Commissioners of the need for cover material in the amount of 6,300 tons for the county and 500 tons for the Cities of Sterling, Chase & Lyons.  Dennis reported that taking into consideration locations, job sites, quality, consistency, production and past experiences he recommends making the purchase from Sand & Gravel of Nickerson.  The amount is $4.85 per ton or a total of $32,980.00.  Commissioner Wiens moved to authorize the Public Works Administrator to purchase 6,800 tons of cover material from Sand & Gravel of Nickerson for an amount not to exceed $32,980.00.  The motion carried unanimously following a second by Commissioner Wilson.  Dennis reported on the bridge that is on the county border with Reno County.  Reno County recommends not replacing the bridge at this time but wanted Rice County to be aware that it is rated at 3 tons.  They recommend leaving the bridge as is until necessary to close it.  Dennis reported on the water truck that caught fire and needs repairs in the amount of $5,800.00.  More information will be obtained and reported at the next session.

8. Noxious Weed Director Levi Beaver appeared to present updates to the Commissioners. He explained that the Star Program that his department uses is a software program used for tracking and invoicing herbicide sales.

9. Lyons City Administrator Chad Buckley, John Sweet, Eric Johnson and Jon Halbgewachs with Kirkham Michael appeared to present updates to the Commissioners on the Airport Capital Improvement Project. John Sweet updated the Commissioners on the various projects at the airport and discussed the engineering costs associated with the entire Airport Capital Improvement project.  John Sweet discussed the progress of the AWOS project and reported that they are waiting on approval of the federal license.

10. Sheriff Bryant Evans appeared to present updates to the Commissioners. He reviewed the number of cases per officer report and number of calls for January and February. Bryant reviewed replacement of various vehicles for the department.  Commissioners will review the information and make a decision at the next session.

11. Appraiser Gayla Godfrey appeared to request approval for the purchase of new computers for the department. She presented quotes from Gilmore Solutions for replacement of 4 computers for the department due to the need for the upgrade to Windows 10. The quote is in the amount of $6,112.54 with $4,730.92 from the Appraiser budget and $1,381.61 from the GIS budget.  Commissioners will review and make a decision in the near future.  Gayla reported on a letter that she received from the County Commissioners Association regarding the valuation of properties and legislation.

12. Economic Development Director Stacy Clark and Sterling City Administrator Taggart Wall appeared to present updates to the Commissioners. He discussed the resolution for the change of the speed limit on the east side of the City of Sterling. Taggart reported on the status of the grant for Hyatt Life Sciences.

13. County Clerk Alicia Showalter presented a quarterly report for the County Clerk’s Office. She reviewed January & February revenue and expenditures for the departments of Commissioners, Administrative, Commissioners Special, County Clerk, Courthouse and Election. Alicia reported on two webinars that she has participated in, projects of the Clerk’s office including payroll, accounts payable, 2019 budget process, election, new election equipment, meetings that are scheduled through May for various employees of the department, and purchase of computers for the department.  She reported that the 2017 Audit will begin March 12th.

14. Rural Fire Chief Ed Feil and Assistant Rural Fire Chief Russell Stephenson appeared to present updates to the Commissioners. Ed reported on the updated fire payroll system that he is getting implemented. He reported on a survey he is doing for Homeland Security, burn ban in place at this time, phone call from Ellsworth County regarding acquisition of a D7 Cat Bulldozer that will be provided at no cost, State Fire Marshall representative providing training on fire report writing, and unexpected expenditures for 2017.

15. County Counselor Scott Bush appeared and presented two resolutions for approval and wording for a portion of the employee manual.

16. Commissioner McCloud moved to approve a resolution for establishing a reduced speed limit on Westbound Avenue V, beginning 526’ East of the K & O Railroad Right-Of-Way located between 16th and 17th The motion carried unanimously following a second by Commissioner Wiens.

17. Michael Gillaspie with Oneok appeared to present information regarding a pipeline that will be coming into Rice County with a completion date of December 2019. Elk Creek pipeline will eventually be connected to Reno County through Rice County.

18. Public Health Administrator Marci Detmer appeared to present updates to the Commissioners. Marci reported on the replacement of 6 of the computers for the department. Commissioners are conducting more research and will report back at a future date.  Marci reviewed duties they are providing to elderly clients, animal dump by the river south of Sterling, and the Rice County Health Code.

19. County Clerk Alicia Showalter presented bids for a floor scrubber for the Courthouse. Commissioner Wiens moved to purchase the 18” Global Industrial auto floor scrubber #641263 in an amount not to exceed $2,118.00 from Global Equipment Company Inc. The motion carried unanimously following a second by Commissioner Wilson.

20. Commissioner Wilson moved to authorize the purchase of election equipment consisting of a central scanner in the amount of $12,660.00 and 7 ADA machines in the amount of $21,420.00 for a total of $34,080.00 from Election Source that will be funded from the County Clerk and Election equipment reserve funds. The motion carried unanimously following a second by Commissioner Wiens.

21. Commissioner Wiens requested an executive session. Commissioner McCloud moved to enter into executive session from 1:50 to 2:05 for a non-elected personnel matter concerning policy. The motion carried unanimously following a second by Commissioner Wiens.

22. Commissioners returned to open session.

23. Commissioner McCloud adjourned the meeting.

Adjourned.

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