Minutes – March 19, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

March 19, 2018
All Commissioners Present
Commissioner McCloud Presiding

Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

Commissioner Wiens moved to approve the agenda with the addition of Ed Feil at 10:00 a.m.  The motion carried unanimously following a second by Commissioner Wilson.  Commissioner Wiens moved to approve the minutes of the March 12th session as prepared.  Commissioner Wilson seconded the motion for unanimous approval.

There were no public comments.

Chris Schneider with Gilmore Solutions appeared to present information regarding computer upgrades and answer questions on the quotes for the computers.  Several options were discussed on how to implement these upgrades.  There was no action taken at this time.

Public Works Director Dennis Wray was present to give updates and a quarterly department report.  He presented a quote from Hi-Plains for 1700 tons of cold mix for a cost of $104,040.00.  This was the only quote received.  Commissioner Wilson moved to purchase the 1700 tons of cold mix from Hi-Plains for an amount not to exceed $104,040.00.  The motion was seconded by Commissioner Wiens for unanimous approval.

Dennis stated that the resolution for the township signs did not include the extra pages and that they need to be added to the resolution.  Dennis had a registration form for a meeting in St. John on April 5th.  He invited the Commissioners to attend and Commissioner Wilson stated that he would attend.  Dennis state that he will have a resolution in the near future for all signs in the county or a total of approximately 700 signs.

Dennis stated that he has around $355,988.00 in the equipment reserve fund and would like to purchase 2 salt/sand spreaders and possibly a fork lift.  He stated that he will also be purchasing sealing oil and this would be the same amount as the last purchase.

Dennis presented updates on the landfill stating the $975.00 has been collected since opening the CD pit on February 5th.  He stated that he has approximately $129,073 in the general landfill equipment fund and will be looking into purchasing a truck to be used to haul the waste to Reno County.  The current truck is needing repairs on it and has over 400,000 miles.

Rice County Rural Fire Chief Ed Feil appeared to update the Commissioners on the latest fires in Rice County.  He reported three different fires started 20 to 30 minutes apart, the fires are being investigated and approximately 8500 – 9000 acres of land was involved in a 30 mile area.  Ed expressed appreciation of all the additional aid that was received.  He stated that the governor visited on Friday and indicated there would be no charge for the Blackhawk helicopters.  The Commissioners requested that Ed attached a narrative to invoices as the come in to be paid.

Appraiser Gayla Godfrey appeared and requested an executive session.  Commissioner McCloud moved to go into executive session from 11:03 to 11:15 for a non-elected personnel matter regarding hiring.  The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

Appraiser Gayla Godfrey and County Counselor Scott Bush requested an executive session.  Commissioner McCloud moved to enter into executive from 11:15 to 11:30 for attorney/client privilege matters.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioners returned to open session.

County Counselor Scott Bush requested an executive session.  Commissioner McCloud moved to enter into executive session from 11:40 to 11:55 for attorney/client privilege matters.  The motion carried following a second by Commissioner Wilson.

Commissioners returned to open session.

County Attorney Remington Dalke did not appear as he was held up in court.

Commissioner Wiens moved to approve changes to the employee manual as of April 1, 2018.

The Commissioners reviewed the annual contract for Computer Information Concepts (CIC).  Following discussion, Commissioner Wiens moved to approve the annual contract with CIC in an amount not to exceed $38,320.00.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioner McCloud received an employee status form from Sheriff Evans to rehire Rebecca Slief on a part time basis.  The Commissioners approved the status.

The replacement of the roof on the Extension Building was discussed and a claim will be filed with the insurance prior to accepting a bid.

The west light on the flags on the north side of the courthouse needs to be replaced.  A vendor will be contacted about replacing the light.

An Ameripride contract was reviewed and further information was requested prior to approval.

County Attorney Remington Dalke stopped in after court and updated the Commissioners on cases he is currently processing.  Remington stated that everything is running smoothly in the office.

Commissioner McCloud adjourned the meeting.

Adjourned.

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