Minutes – February 26, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

February 26, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner McCloud moved to approve the agenda with the addition of Greg Klein at 9:45 and Josh Michaelis at 12:30. The motion carried unanimously following a second by Commissioner Wiens.  Commissioner McCloud moved to approve the minutes of the February 12th session with the following change to paragraph #4:

Commissioner McCloud moved to authorize the Sheriff’s office to purchase a used 2013 CF Moto CFORCE 500 four-wheeler in the amount of $2,800.00 funded from the Equipment Reserve Fund.

The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Noxious Weed Director Levi Beaver appeared to present updates to the Commissioners. Levi discussed repairs to the lights in the clock tower and possible solutions.  He requested the purchase of a gps guidance system for the department trucks.  Commissioner Wilson moved to authorize the Weed department to purchase 2 TJET Centerline 220 gps guidance systems in an amount not to exceed $2,000.00 from Ag Spray Inc.  The motion carried unanimously following a second by Commissioner Wiens.  Levi will research the lights for the clock tower and report back in the near future.

5. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He presented two quotes for digging the CD pit at the landfill as follows:
Haile Dirt Construction                 $51,170.00
Vogts Earth Moving                      $45,322.00

Commissioner Wiens moved to approve the quote from Haile Dirt Construction to dig the CD pit at the landfill in an amount not to exceed $51,170.00.  The motion carried unanimously following a second by Commissioner Wilson.  Dennis reported on a bridge on the Rice/Reno County border on Avenue Y between 13th and 14th Road of which approximately 23% of the cost would be Rice County’s share.  Further information will be obtained and a decision made in the near future.  Dennis reported on the Federal Fund Exchange now being 75% and Rice County is eligible for $87,277.75.  Vogts Earth Moving has requested the ability to purchase the brick and concrete that Rice County will have in the next year and they will then crush it and sell it as their product.  The Commissioners instructed Dennis to allow the purchase and for him to negotiate a price.  Dennis reported that the upcoming meeting of the South Central Kansas Association of Commissioners and Engineers will be in Kingman on April 5th.

6. Commissioner McCloud moved to enter into executive session from 9:55 to 10:05 for a non-elected personnel matter concerning policy. The motion carried unanimously following a second from Commissioner Wilson.

Commissioners returned to open session.

7. EMS/EM Director Greg Klein appeared to get approval for the purchase of tires for an ambulance. Commissioners authorized Greg to just send in the quotes for tires with the invoice and requisition.  He can proceed with the purchase and not get the authorization from the Commissioners each time.

8. Public Health Director Marci Detmer appeared to present updates to the Commissioners. Commissioner Wiens moved to enter into executive session from 10:15 to 10:30 for a non-elected personnel performance appraisal.  The motion carried unanimously following a second by Commissioner McCloud.  Marci Detmer was present for the session.

Commissioners returned to open session.

9. Commissioner Wiens moved to enter into executive session from 10:30 to 10:45 for a non-elected personnel performance appraisal. The motion carried unanimously following a second by Commissioner Wilson.  Marci Detmer was present for the session.

Commissioners returned to open session.

10. Nolan Bristow with ThyssenKrupp Inc. appeared to answer questions regarding updates to the elevator.

11. Audrey Aguilera representing John Sweet from the City of Lyons, appeared to get approval for an invoice for the airport engineering costs. Commissioner Wiens moved to approve Invoice #11 for the Airfield Obstruction Project to Kirkham Michael in the amount of $395.03 which will be reimbursed by the FAA at 90% and the City of Lyons paying 25% and Rice County paying 75% of the remaining 10%. The motion carried unanimously following a second by Commissioner Wilson.

12. County Counselor Scott Bush appeared and Commissioners discussed three resolutions that are needed. County Counselor Bush will get these prepared for approval in the near future.

13. Sheriff Bryant Evans appeared to present updates to the Commissioners. He discussed the list of vehicles for the department and they are looking at the Partners Program for the vehicle replacements. Sheriff Evans discussed lens kits for the patrol cars that need to be replaced due to poor visibility when a patrol car is at a traffic stop.  He presented a bid for the replacement lenses.  Commissioner McCloud moved to approve the Sheriff purchase lens kits from 911 Custom in an amount not to exceed $763.00.  The motion carried unanimously following a second by Commissioner Wiens.  Sheriff Evans discussed notification to the supervisor prior to scheduling earned leave by employees and if it is addressed in the employee manual.  Commissioners will be sure that issue is addressed in the employee manual.

14. Detention Supervisor Tim Weaver appeared to get approval for a full-time employee to go to a part-time employee. Commissioners approved the change of status.

15. Communications Supervisor Josh Michaelis appeared to present updates to the Commissioners. He discussed 911 legislation regarding 911 fees and will present testimony for the Legislature for these changes.

16. Appraiser Gayla Godfrey appeared to present updates to the Commissioners. Gayla discussed repairs to the plotter and presented a quote in the amount of $1,002.00. Commissioner McCloud moved to authorize the repairs to the plotter by ARC in the amount of $1,002.00.  The motion carried unanimously following a second by Commissioner Wilson.  Gayla discussed the proposed change of fees charged for records in the Appraiser’s Office.  Commissioner Wilson moved to approve the change in the fees effective February 26, 2018.  The motion carried unanimously following a second by Commissioner Wiens.  Gayla reported that she contacted the Director of PVD to request an extension in mailing the property valuation notices and it was approved until February 15th.

17. County Clerk Alicia Showalter presented a solid waste assessment for abatement. Commissioner reviewed the request. Commissioner Wilson moved to approve the solid waste abatement.  The motion carried unanimously following a second by Commissioner McCloud.

Alicia presented a letter from the Valley Township Board.  Commissioner McCloud moved to accept the resignation of Kent Shuyler as Township Trustee and appoint David Reed to the position.  The motion carried unanimously following a second by Commissioner Wilson.

Alicia presented the 2017 Township audits to the Commissioners for review.  Alicia reported and discussed various items including the 2019 budget process, a Cyber Security presentation, an appointment scheduled for 12:30 next session, and the payment of old invoices from vendors.

18. Commissioners reviewed various portions of the employee manual. The County Counselor will get wording to the County Clerk for various portions and action will be taken at the next session.

19. Commissioners agreed to meet at 4:00 p.m. on Tuesday, February 27th to review and approve month-end vouchers.

20. Commissioner McCloud adjourned the meeting.

Adjourned.

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