Minutes – March 12, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

March 12, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda with the deletion of Josh Michaelis at 10:00 and the addition of John Feldman at 11:00. The motion carried unanimously following a second by Commissioner Wiens.  Commissioner Wilson moved to approve the minutes of the March 5th session as prepared.  The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Debbie and Sam Stout with Superior Sand & Gravel from Sterling appeared to present information to the Commissioners. They discussed various pros of using the local business. Commissioners have agreed that there needs to be better consistency of the product (cover material) and future use of the business will be considered.

5. County Treasurer Clint Bieberle appeared to present updates to the Commissioners. He presented tax additions and abatements.  Commissioner Wiens moved to approve the tax additions in the amount of $1,631.36 and tax abatements in the amount of $12,036.50 and authorize the Treasurer’s office to stamp the approval on the individual sheets.  The motion carried unanimously following a second by Commissioner Wilson.

Clint presented information regarding the computers in his office that will need to be updated.  Commissioners are researching more information and will make a decision at a future session.

6. Commissioners discussed the elevator replacement and maintenance contract. County Clerk Alicia Showalter will request a couple of changes to the contract and then present it for final signature later this week.  Commissioner Wilson moved to approve the repairs to the elevator at the Courthouse by ThyssenKrupp Inc. in an amount not to exceed $79,868.00.  The motion carried unanimously following a second by Commissioner Wiens.

County Clerk Alicia Showalter presented the radio tower contract for signature.  The contract was approved on February 12th and sent to the landowners for signatures.  Alicia will forward the contract difference to the landowner along with a copy of the contract.

7. Commissioner Wiens moved to enter into executive session from 10:33 to 10:45 for a non-elected employee performance in the Treasurer’s Office. The motion carried unanimously following a second by Commissioner McCloud.  County Treasurer Clint Bieberle was present for the session.

Commissioners returned to open session.

8. Harrison Township Treasurer John Feldman appeared to discuss an issue with 4-wheelers on a township road. Commissioners will research the issue and report back in the near future.

9. EMS/EM Director Greg Klein appeared to answer various questions that the Commissioners had regarding the function of the department. Greg will be getting some information and present it at the next session.

10. County Clerk Alicia Showalter presented Resolution 8-2018 for approval. Commissioner Wiens moved to approve Resolution 8-2018 (Establishing & Authorizing the Placement of Certain Traffic Control Devises and Signs at Various Locations in Rice County, Kansas). The motion carried unanimously following a second by Commissioner Wilson.

11. Alicia presented notice for 2018 membership dues for Main Street Sterling. Commissioner Wiens moved to approve the 2018 membership dues for Main Street Sterling in the amount of $75.00. The motion carried unanimously following a second by Commissioner Wilson.

Alicia presented the annual Peopleware Contract for Computer Information Concepts for approval.  Commissioners want to review the contract and take action at the next session.

Commissioners reviewed a couple of items in the new employee manual.  They authorized Alicia to email the complete manual to the department heads and they will take action at the next session.

12. Commissioners discussed the budget information requirements for the 2019 budget process. A memo will be written to accompany the 2019 budget forms for the county departments.

13. Commissioners agreed to meet Wednesday, March 14th at 4 p.m. to review and approve mid-month vouchers.

14. Commissioner McCloud adjourned the meeting.

Adjourned.

March 14, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud opened the meeting at 4:00 p.m. in the Commissioners Room at the Courthouse.

2. Communications Supervisor Josh Michaelis appeared to present information to the Commissioners. He presented a license upgrade for NICE and Form Record software program for the department.  This will upgrade the program from Version 7 to Version 8 for a one time cost of $1,750.00.  Commissioner McCloud moved to approve the upgrade to Version 8 for a cost of $1,750.00.  The motion carried unanimously following a second by Commissioner Wiens.  Josh presented an information sheet regarding a senate bill.

3. Commissioners reviewed and approved mid-month vouchers.

4. Commissioner McCloud signed the corrected contract with ThyssenKrupp Inc. for the elevator upgrades. Official action was taken on Monday, March 19th.

5. County Clerk Alicia Showalter presented a quote for repairs to the roof of the Extension Building. Commissioners requested further information and will review at a future session.

6. Commissioner McCloud moved to enter into executive session from 4:45 to 5:00 for a non-elected personnel matter regarding policy. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

7. Commissioner McCloud adjourned the meeting.

Adjourned.

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