Minutes – January 29, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official. 

January 29, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda and the minutes of the January 22nd session as prepared. The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Treasurer Clint Bieberle appeared to get approval of tax additions, tax abatements and tax escapes. Commissioner Wiens moved to approve tax additions in the amount of $3,569.56, tax escapes in the amount of $127.28 and tax abatements in the amount of $25,763.72.  The motion carried unanimously following a second by Commissioner Wilson.  Clint presented a resolution to move and cancel some outstanding checks that are more than 2 years old.  The cancelled check amounts would transfer back into the General Fund.   Commissioner Wiens moved to approve Resolution 4-2018 (Retiring old checks) transferring money back to the General Fund in the amount of $129.06.  The motion carried unanimously following a second by Commissioner Wilson.

5. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He presented a proposal from Kirkham Michael for biennial bridge inspections 223 bridges for an amount of $83.00 per bridge for a total of $18,509.00 which includes 11 bridges for the City of Lyons and 1 bridge for the City of Sterling.  Commissioner Wiens moved to approve the agreement with Kirkham Michael.  The motion carried unanimously following a second by Commissioner Wilson.

Dennis presented 2 quotes for the purchase of 10 culverts.  The quotes are:
J & J Drainage        6,988.00
Welborn Sales         7,160.00

Commissioner Wiens moved to accept the quote from J & J Drainage in the amount of $6,988.00.  The motion carried unanimously following a second by Commissioner Wilson.

Dennis presented a fee schedule for the CD pit at the landfill.  Commissioners approved the schedule.  County Clerk Alicia Showalter will prepare a resolution for approval at the next session.

Dennis presented quotes for a new pickup that will replace his pickup, his pickup will go to the assistant Public Works Administrator and the assistant’s pickup will go into the fleet.  The quotes are:
Midway Motors – Chevy             $27,898.00
Manweiler – Chevy                       $29,598.00
Midway Motors – Dodge             $28,431.00
Rusty Eck – Ford                             $30,544.00
Midway Motors – Ford                  $30,606.00

Commissioner Wiens moved to approve the purchase of the Chevy pickup from Midway Motors in the amount of $27,898.00.  The motion carried unanimously following a second by Commissioner Wilson.

6. Noxious Weed/Planning & Zoning Director Levi Beaver appeared get approval for a conditional use permit for a cell phone tower. Levi presented information about a cell phone tower for Midwest Energy Inc. for their use only.  Levi reported that the Planning & Zoning Board’s recommendation was to approve the conditional use permit.  Commissioner McCloud moved to approve Resolution 5-2018 (Approval of the Conditional Use Permit 17-0003).  The motion carried following a second by Commissioner Wiens.

Levi reported on repairs needed for a pickup for the department.  Commissioners approved the repairs to the vehicle.  Levi reported that he has a clerk that will be retiring in May and suggested getting applicants for a replacement.

7. Sheriff Bryant Evans appeared to present updates to the Commissioners. Citizen complaints will be forwarded to the Sheriff.  Commissioner McCloud moved to enter into executive session from 10:35 to 10:45 for a non-elected personnel matter concerning employee performance appraisals.  The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

Sheriff Evans presented a proposal for a 4-wheeler for the department.  Commissioners requested additional information.  The Sheriff will follow up and report back at the next session.

8. Appraiser Gayla Godfrey appeared and presented 4 NRP’s that need approval of extensions to finish the projects. Gayla will get an easier form for approvals and the Commissioners have approved the extensions of the NRP’s.

9. Commissioners reviewed information from The Bulletin and from Lyons News regarding publication costs. Commissioner Wilson moved to approve Resolution 3-2018 (Designating Sterling Bulletin as the official county newspaper for 2018).  The motion carried unanimously following a second by Commissioner McCloud.

10. County Clerk Alicia Showalter requested an executive session. Commissioner McCloud moved to enter into executive session from 12:05 to 12:30 for a non-elected personnel matter concerning wages and job descriptions. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

11. Commissioners approved an employment status form for the County Clerk’s office.

12. Performance appraisals and various job duties of the County Clerk’s office were discussed.

13. Commissioners discussed a plan to proceed with changes and approval of an updated employee manual. Further discussion will be conducted.

14. Commissioners agreed to meet at 4 p.m. on Tuesday, January 30th to approve month-end vouchers.

15. Commissioner McCloud adjourned the meeting.

Adjourned.

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