Minutes – February 12, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

February 12, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room in the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the addition of Bryant Evans at 9:00 a.m. and the minutes of the February 5th session as prepared. The motion carried unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. Sheriff Bryant Evans appeared to present updates to the Commissioners. Sheriff Evans discussed the ATV four-wheeler purchase for the Sheriff’s office.  The discussion included the availability of replacement parts for the model the Sheriff recommends and the cost.  Commissioner McCloud moved to authorize the Sheriff’s office to purchase a used 2013 CF Moto CFORCE 500 four-wheeler in the amount of $2,275.00 funded from the Equipment Reserve Fund.  The motion carried unanimously following a second by Commissioner Wiens.  Sheriff Evans asked for the support of the Commissioners in a rotation of the vehicles for the Sheriff’s department.  Commissioners requested some additional information and the Sheriff will get that information together for presentation at the next session.

5. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. Dennis reported that the landfill backhoe sold on Purplewave for $32,500.00 and the township meeting will be tomorrow from 11 a.m. to 2 p.m.  Dennis discussed the new 800 radio system and will make contact with Communications to determine if the current radios will continue to work.  Dennis presented a resolution for the truck route bypassing the Little River Main street and asked for approval once it is reviewed by the County Counselor.  Dennis presented the equipment listing for his department for review.

6. County Clerk Alicia Showalter presented information regarding some repairs to the Extension building. The Commissioners indicated that the repairs should be paid by the Extension Building fund.  The Commissioners gave some recommendations on contractors for the roof repairs.

Alicia shared information regarding the purchase of a floor scrubber for the Courthouse.  She will obtain additional information and report back at a future session.

Alicia presented a quote from ThyssenKrupp for upgrade of the mechanics for the courthouse elevator.  The Commissioners have questions and have requested that a representative from ThyssenKrupp attend the next meeting.  Alicia will make contact with them and get someone scheduled.

7. Public Health Administrator Marci Detmer appeared for a performance appraisal. Commissioner McCloud moved to enter into executive session from 10:00 to 10:15 for a non-elected personnel matter.  The motion carried unanimously following a second by Commissioner Wilson.  Marci Detmer was present for the session.

Commissioners returned to open session.

Commissioner Wilson moved to enter into executive session from 10:15 to 10:25 for a non-elected personnel matter.  The motion carried unanimously following a second by Commissioner McCloud.  Public Health Administrator Marci Detmer was present for the session.

Commissioners returned to open session.

8. Marci Detmer, Stacy Clark, Greg Klein, Dennis Wray and Levi Beaver appeared to discuss the employee manual with the Commissioners. Earned leave used by salaried employees was discussed.  County Counselor Scott Bush was present for the session.  Commissioners discussed department heads coming in to report on their department.  More discussion will be conducted and a decision made in the near future.

9. Commissioner Wilson moved to sign the Noxious Weed Eradication Progress Report. The motion carried unanimously following a second by Commissioner Wiens.

10. Commissioner Wilson moved to sign the Noxious Weed Management Plan. The motion carried unanimously following a second by Commissioner Wiens.

11. Appraiser Gayla Godfrey appeared and requested an executive session. Commissioner Wiens moved to go into executive session from 11:25 to 11:45 for attorney client privilege. The motion carried unanimously following a second by Commissioner Wilson.  County Counselor Scott Bush was present for the session

Commissioners returned to open session.

12. Commissioners reviewed bids for treatment of the pin oaks on the Courthouse square. A bid was received from myLawn Turf & Tree LLC in the amount of $875.00 to treat all the pin oaks. Commissioner Wilson moved to accept the bid from myLawn Turf & Tree LLC in the amount of $875.00 to treat all the pin oaks on the courthouse square.  The motion carried unanimously following a second by Commissioner McCloud.

13. Commissioner McCloud moved to enter into a contract with Wetlands Irrigation for maintenance of the courthouse sprinkler system in the amount of $495.00. The motion carried unanimously following a second by Commissioner Wiens.

14. Commissioners received bids for the fertilizing of the courthouse lawn. The bids were:
Robertson’s Termite & Pest Control                  $1,300.00
myLawn Turf & Tree LLC                                       $1,440.00

Commissioner Wiens moved to enter into a contract with Robertson’s to fertilize the courthouse lawn for $325.00 per time for 4 times or a total of $1,300.00.  The motion carried unanimously following a second by Commissioner Wilson.

15. Commissioners reviewed various portions of the employee manual. The County Clerk will make the changes to the manual and email to the Commissioners to review.

16. Commissioners agreed to meet at 4 p.m. on Wednesday, February 14th to review and approve mid-month vouchers.

17. Commissioners will not meet next Monday due to the President’s Day holiday.

18. Commissioner McCloud adjourned the meeting.

Adjourned.

Comments are closed.