Minutes – January 8, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

January 8, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the addition of an executive session with Alicia Showalter at 12:00. The motion carried unanimously following a second by Commissioner Wilson.  Commissioner Wiens moved to approve the minutes of the December 29th session as prepared.  The motion carried unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. Commissioners presented KAC Service Awards to:
Larry Patterson        16 years
James Habiger       16 years
Michael Heath        16 years
Susan Clark              16 years

5. County Counselor Scott Bush presented deeds for signatures. Commissioner Wilson moved to quit claim to the right-of-way at the intersection of 26th Road and Highway 56 to the owners.  The motion carried unanimously following a second by Commissioner Wiens.

6. Remington Dalke appeared to have a discussion with the Commissioners regarding the County Attorney position. Remington shared various ideas that he has concerning the office and operations.

7. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He discussed the annual Township Meeting.  Dennis reported on a discussion with the City of Little River about establishing a truck route.  Dennis reported that he has budgeted to expand the construction/demolition pit.  An estimate of the cost could be around $40,000 to $50,000.  Dennis discussed a 2014 pickup that needs major repairs and informed the Commissioners that is would be more economical to buy a replacement pickup.  Commissioners gave him permission to proceed in getting quotes.

8. Communications Supervisor Josh Michaelis appeared to present updates to the Commissioners. Josh reported on a printer that has quit and he presented bids as follows:
Bolen Office Supply                      $   950.00
Gary’s Office Machines               $1,119.95

Commissioner Wiens moved to accept the bid from Bolen Office Supply for a Kyocera printer in an amount not to exceed $950.00.

Josh presented a letter for an appointment to the South Central Homeland Security Council.  Commissioner Wiens moved to appoint Josh Michaelis to the South Central Homeland Security Council as the representative for Rice County.  The motion carried unanimously following a second by Commissioner Wilson.  Josh presented documents pertaining to the 800 Radio Transition project charter and project decision-making governance.  Josh answered various questions from the Commissioners regarding the project.  Commissioner Wiens moved to approve the Project Charter and Project Decision-Making Governance documents.  The motion carried unanimously following a second by Commissioner Wilson.  Josh reported on the recent radio testing and future presentations of radios by end user vendors.  Josh reported on an email he received asking him to serve on a committee that will go to Washington DC to talk to legislators.  He asked for the support of the Commissioners to serve on this committee and for the time away from the department.  Commissioners gave him permission to participate.

9. Economic Development Director Stacy Clark appeared to present updates to the Commissioners. Stacy presented updates on the Revolving Loan Fund, Sterling-Alden E-Community, Rice County E-Community, StartUp Kansas, Tourism, Continuing Education, Celebrations, Public Relations and Strategic Planning.  Stacy discussed a copier in her office that is not being used.

10. Truette McQueen appeared in place of Appraiser Gayla Godfrey and requested an executive session. Commissioner Wiens moved to enter into executive session from 11:15 to 11:30 for Attorney/Client trade secrets concerning the appraisal of a company. The motion carried unanimously following a second by Commissioner Wilson.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

11. Commissioner Wiens moved to enter into executive session from 11:30 to 11:45 for Attorney/Client trade secrets concerning the appraisal of a company. The motion carried unanimously following a second by Commissioner Wilson. County Counselor Scott Bush and Truette McQueen was present for the session.

Commissioners returned to open session.

12. Commissioner Wiens moved to enter into executive session from 11:45 to 12:05 for Attorney/Client trade secrets concerning the appraisal of a company. The motion carried unanimously following a second by Commissioner Wilson. County Counselor Scott Bush and Truette McQueen was present for the session.

Commissioners returned to open session.

13. EMS/EM Director Greg Klein appeared to present updates to the Commissioners. Greg presented a letter to extend vacation for an employee for approval. Greg presented a promulgation for approval of the Emergency Operations Plan.  Commissioner Wiens moved to authorize the chairman to sign the promulgation to extend the Emergency Operations Plan for the County.  The motion carried unanimously following a second by Commissioner Wilson.

14. Commissioners reorganized for the 2018 Year. Commissioner Wiens moved to appoint Commissioner McCloud as the chairman of the board for 2018. The motion carried unanimously following a second by Commissioner Wilson.  Commissioner Wiens moved to appoint Commissioner Wilson as the Vice-Chair for the 2018 year.  The motion carried unanimously following a second by Commissioner Wilson.

15. Commissioner Wilson moved to adopt Resolution 1-2018 (GAAP Waiver). The motion carried unanimously following a second by Commissioner Wiens.

16. Commissioners reviewed and approved the 2017 Fixed Asset listing.

17. Alicia presented quotes for the purchase of a laptop computer for her department. The quotes are:
Gilmore Solutions               1955.00
Dell Marketing                    1675.39

Commissioner McCloud moved to approve the purchase of the laptop from Dell.com for an amount not to exceed $1,675.39.  The motion carried unanimously following a second by Commissioner Wiens.

18. Commissioner Wiens moved to enter into executive session from 12:40 to 12:50 for a review of property and work comp loss history and for a non-elected personnel matter concerning policy. The motion carried unanimously following a second by Commissioner Wilson. County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

19. Commissioners agreed to meet at 9:30 a.m. on Friday, January 12th to review and approve mid-month vouchers.

20. Commissioners will not meet next week due to the Martin Luther King Holiday.

21. Commissioners McCloud adjourned the meeting.

Adjourned.

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