Minutes – January 22, 2018

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

January 22, 2018
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the deletion of Gayla Godfrey at 10:00 and Alicia Showalter at 11:30. The motion carried unanimously following a second by Commissioner Wilson.  Commissioner Wiens moved to approve the minutes of the January 8th session as prepared.  The motion carried unanimously following a second by Commissioner Wilson.  County Clerk Alicia Showalter and Deputy Clerk Aurelia Garcia are absent due to illness.

3. There were no public comments.

4. Commissioner McCloud recognized Rhonda Hunt for 24 Years of Service to Rice County.

5. J.L. Herold representing the Lyons News appeared to discuss with the Commissioners on making the Lyons News the official newspaper for Rice County. He presented a letter to the Commissioners on pricing if selected as the official county newspaper.  Commissioner McCloud stated that accuracy was the main reason/problem with the Lyons News.  J.L. stated that he felt this was getting better.  It was discussed that a rotation every year between papers may be an option.  A final decision will be made in the near future.

6. Detention Supervisor Tim Weaver appeared to present paperwork on a new hire in his department. He reported that he is currently still down 2 full time employees in his department and that he is currently advertising.  Tim presented Commissioners with bids on fixing the present reach-in freezer.  Costs for repairs by B & B Mechanical is $2,289.63 and a new freezer costs of $3,570.74.  Commissioner Wiens made a motion to approve the purchase of a new freezer in an amount not to exceed $3,570.74.  The motion carried unanimously following a second by Commissioner Wilson.

7. Sterling City Administrator Taggart Wall appeared to request that the county change the speed limit on Avenue V. He requested that it be dropped to 30 mph 800 feet east of the railroad tracks entering the City of Sterling.  The county will look at adopting a resolution to make that change in the near future.  Taggart will work with Dennis Wray on getting the signage change.

8. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He presented the Federal Fund Exchange Supplemental Agreement from KDOT for approval.  Dennis explained that the match was 90/10 and is now going to 70/30.  Commissioner McCloud moved to authorize the approval of the agreement with the 70/30 change.  The motion carried unanimously following a second by Commissioner Wilson.

Dennis discussed some evergreen trees located on 31st Road between Avenue W & Avenue X that need to be side trimmed or removed.  The property belongs to Robert Sweet and is in McPherson County, but Rice County maintains that portion of 31st Road.  Dennis will contact Mr. Sweet to see how he wishes to have the trees trimmed.

Dennis updated the Commissioners on the backhoe that is listed on Purplewave.  He reported that a date of February 13th has been set for the Annual Township Meeting.  The meeting will be from 11 a.m. to 2 p.m. at the county yard.

Dennis presented information regarding the CD pit at the landfill.  The Commissioners requested Dennis to develop a schedule for approval at a future session.  Commissioner Wilson shared some complaints regarding name signs located around the county and the need to remove them as they are outdated and an eyesore.  Dennis will check into the removal of them.  Commissioner Wilson also shared some concern regarding some bridges that have wooden railings and Dennis reported that those are for visibility purposes only.

9. Lyons City Administrator John Sweet appeared to present airport updates to the Commissioners. He presented Invoice #37 from Kirkham Michael for FAA Airport Improvement Project in the amount of $5,313.19.  Commissioner Wiens moved to approve the payment of Invoice #37 to Kirkham Michael in the amount of $5,313.19 of which 90% will be reimbursed by the FAA.  The motion carried unanimously following a second by Commissioner Wilson.  John presented invoice #10 from Kirkham Michael for Obstruction Removal Project in the amount of $2,844.20.  Commissioner Wiens moved to approve the payment in the amount of $2,844.20 to Kirkham Michael for the Obstruction Removal Project of which 90% will be reimbursed by the FAA.  The motion carried unanimously following a second by Commissioner Wilson.  John presented invoice #1 from DBT Transportation in the amount of $60,391.80 for the AWOS Project.  Commissioner McCloud moved to approve invoice #1 for DBT Transportation in the amount of $60,391.80 for the AWOS Project of which 90% will be reimbursed by KDOT.  The motion carried unanimously following a second by Commissioner Wiens.

10. Commissioner McCloud moved to enter into executive session from 10:45 to 11:00 for a non-elected personnel matter concerning employment. The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session.

11. County Counselor Scott Bush and Undersheriff Chad Murphy appeared and requested an executive session. Commissioner Wiens moved to enter into executive session from 11:05 to 11:20 for a non-elected personnel matter concerning employment at the Sheriff’s Office. The motion carried unanimously following a second by Commissioner Wilson.  County Counselor Scott Bush and Undersheriff Chad Murphy were present for the session.

Commissioners returned to open session.

12. County Counselor Scott Bush requested an executive session. Commissioner Wiens moved to enter into executive session from 11:30 to 12:00 for matters concerning confidential data of a local business. The motion carried unanimously following a second by Commissioner Wilson.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

13. County Clerk representative Donetta Birzer presented Resolution 2-2018 for approval of transfers as follows:
$25,000.00    Communications to Radio Infrastructure Fund
$25,000.00    Sheriff to Radio Infrastructure Fund
$25,000.00    EMS to Radio Infrastructure Fund
$25,000.00    Fire to Radio Infrastructure Fund
$  1,250.00    Commissioner Special to Revolving Loan Fund
Commissioner Wiens moved to approve Resolution 2-2018 (Transfers).  The motion carried unanimously following a second by Commissioner Wilson.

14. Donetta presented a memo for approval to the department heads. Commissioners reviewed the memo to be sent to department heads and gave approval for the clerk to send it out.

15. Commissioner Wilson moved to purchase 2 tires for $138.00 each from Boroughs Oil for the gold car at the Courthouse. The motion carried unanimously following a second by Commissioner Wiens.

16. Donetta presented a CMB license for approval. Commissioner Wiens moved to approve the Cereal Malt Beverage license for the Sterling Country Club for 2018. The motion carried unanimously following a second by Commissioner Wilson.  Commissioner McCloud signed the license.

17. Commissioners reviewed a request to purchase a second mower for the Courthouse. Commissioners determined that a second mower is not needed at this time.

18. Donetta presented a proposal from Healthy Company Alliance regarding a wellness program for county employees. Commissioners determined that a lack of interest from employees in the past regarding a wellness program would not make it cost effective to participate at this time.

19. Donetta presented a resolution concerning the official county newspaper. The Commissioners tabled the resolution until next session.

20. Commissioner McCloud moved to make a $300.00 contribution to KLPG (Kansas Legislative Policy Group) for determination and classification of salt water commercial disposal wells tax exemptions. The motion carried unanimously following a second by Commissioner Wilson.

21. Commissioner McCloud adjourned the meeting.

Adjourned.

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