Minutes – December 18, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

December 18, 2017
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda and the minutes of the December 11th session as prepared. The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. Commissioners discussed the placement of the district judge office on the third floor of the Courthouse. Further discussion will take place later in the meeting.

5. Public Work Administrator Dennis Wray appeared to present updates to the Commissioners. He reported that the night time sign assessment for reflectivity has been completed.  Dennis reported that he visited with Byron Bina of Gavilon Grain about the road in Pioneer Township.  At this time, Byron will make some additional contacts and report back at a later date.  Dennis presented an application for the High Risk Rural Roads Striping & Signing Grant in the amount of $229,900 to be completed in the fall of 2019.  This is a 100% grant.  Commissioner Wilson moved to sign the Striping & Signing Grant application in the amount of $229,900 to be completed in the fall of 2019.  The motion carried unanimously following a second by Commissioner Wiens.

6. Alicia presented information concerning a wind farm for review. Commissioners gave approval for the mud mats to be dug as long as all regulations are followed.  Alicia will let Levi know their decision.  Alicia presented a copy of all the PC’s in the County and those that need updated.  Alicia will work with Gilmore Solutions to design a plan for the upgrades.

Alicia presented an invoice for the 2018 Membership Dues for the Kansas Association of Counties organization.  Commissioner Wiens moved to continue membership in KAC and pay the 2018 membership dues in the amount not to exceed $3,115.38.  The motion carried unanimously following a second by Commissioner Wilson.  Alicia presented a solid waste special assessment request for abatement.  Commissioners reviewed the request and denied the abatement.

7. Public Health Administrator Marci Detmer appeared to present updates to the Commissioners. She discussed the venting pipe from the furnace in her department that needs to be repaired.  Commissioner Wilson will review it but permission is given to get the repairs completed.

Marci requested an executive session.  Commissioner Wiens moved to enter into executive session from 10:10 to 10:20 for a non-elected personnel matter concerning employment.  The motion carried following a second by Commissioner Wilson.

Commissioners returned to open session.

Commissioner Wilson moved to enter into executive session from 10:20 to 10:30 for a non-elected personnel matter concerning employment.  The motion carried unanimously following a second by Commissioner Wiens.  Public Health Administrator Marci Detmer was present for the session.

Commissioners returned to open session.

8. Lyons City Clerk Rebecca Schechter, Community Development Coordinator Audrey Aguilera and Eric Johnson with Kirkham Michael appeared to present updates to the Commissioners. Eric reviewed the Airfield Obstruction Project completion and answered various questions.  Commissioner Wiens moved to approve Kirkham Michael Invoice #9 in the amount of $403.67 to be reimbursed 90% by the FAA Grant.  The motion carried unanimously following a second by Commissioner Wilson.  The 5 Year Airport Capital Improvement Program Plan was reviewed and Eric answered several questions.  Commissioner McCloud moved to approve the Five Year Airport Capital Improvement Program Plan for year 2018 through 2023.  The motion carried following a second by Commissioner Wilson.  Commissioner McCloud moved to approve the Long Range Needs Assessment Plan for FFY 2024 to FFY 2029.  The motion carried unanimously following a second by Commissioner Wiens.  Audrey presented the Neighborhood Revitalization Plan #17 for re-approval due to the Attorney General returning the plan for dates.  Commissioner Wilson moved to re-approve the Neighborhood Revitalization Plan #17.  The motion carried following a second by Commissioner Wiens.  Commissioner McCloud abstained from the vote.

9. Further discussion was conducted concerning the District Judges office.

10. Detention Supervisor Tim Weaver appeared to discuss the Health Director Services Agreement and the agreement for the nurse. Commissioner Wilson moved to appoint Dr. Kristina Darnauer as the Medical Director for the Detention Center and sign a one year contract in the amount of $400 per week for 52 weeks. The motion carried unanimously following a second by Commissioner Wiens.  Commissioner Wilson moved to enter into a one year contract with Tina Enlow for RN nursing services for the Detention Center in the amount of $500 per week for 52 weeks.  The motion carried unanimously following a second by Commissioner Wiens.

11. EMS/EM Director Greg Klein appeared to present updates to the Commissioners. He reported that the Medical Director contract for EMS will be coming up in the next few weeks. Greg presented a list of accounts that he needs approval to send to the Set-off Program  Commissioner Wiens moved to approve the State Set-off accounts in the amount of $15,406.36.  The motion carried unanimously following a second by Commissioner Wilson.  Commissioner Wiens moved to approve the deceased write-off accounts in the amount of $11,090.80.  The motion carried unanimously following a second by Commissioner McCloud.  Commissioner Wiens moved to approve the small write-off accounts in the amount of $363.71.  The motion carried unanimously following a second by Commissioner McCloud.  Greg discussed applying for a grant to teach an EMT Class in Little River.  Greg presented a copy of the Medicare revalidation letter that will be prepared for signature at the session on December 29th.

12. Rita Smith and Deb Sowers appeared and requested an executive session. Commissioner McCloud moved to enter into executive session from 11:50 to 12:00 for a non-elected personnel matter concerning employment. The motion carried unanimously following a second by Commissioner Wiens.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

13. District Court Clerk Jane Hrabik appeared to discuss digitizing old microfilm.

14. County Counselor Scott Bush requested an executive session. Commissioner Wiens moved to enter into executive session from 12:25 to 12:45 for a non-elected personnel matter concerning employment in the County Attorney’s office. The motion carried unanimously following a second by Commissioner Wilson.

Commissioners returned to open session.

15. Commissioners discussed the indigent attorney contracts and invoices. The County Counselor will address the issue with the attorney’s.

16. Commissioner Wilson moved to authorize the District Court personnel to proceed in establishing the office for the new District Judge assigned to the Rice County Courthouse in an amount not to exceed $6,000. The motion carried unanimously following a second by Commissioner Wiens.

17. Commissioners discussed the revisions to the employee manual. Commissioner McCloud moved to buyback earned leave to the 780 hours at a rate of 50% of the employee’s hourly rate. The motion carried unanimously following a second by Commissioner Wilson.

18. Any further changes to the employee handbook will be made at a future date.

19. Commissioners will meet December 29th for year-end issues.

20. Commissioner McCloud adjourned the meeting.

Adjourned.

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