Minutes – September 25, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

September 25, 2017
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the addition of Josh Michaelis at 10:30 and the minutes of the September 18th session as prepared. The motion carried unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. Commissioners conducted a session on the employee handbook from 9:00 to 9:40.

5. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He reported that the striping project will start on October 16th.  The Federal Fund Exchange does not indicate that the funds have to be shared with the counties.  Dennis reported that he has 91 township signs that will now become county signs and 25 that need to be replaced for a cost of approximately $1,500.00.  Commissioners request him to get the signs replaced and he will present a resolution in the near future to authorize the placement of the signs.

6. Noxious Weed Director Levi Beaver appeared to present information regarding the purchase of a new vehicle. The quotes are:
Midway Chevy                                           $28,407.00
Rickabaugh (Chevy)                                $29,482.85
Marmie (Dodge)                                        $29,189.00
Marmie (Ford)                                             $30,917.00

Commissioner Wilson moved to purchase the pickup from Midway Chevy in the amount of $28,407.00 for the Noxious Weed Department.  Levi informed the Commissioners of a claim for spraying in Pioneer Township and will keep the Commissioners posted of the decision of the liability of the County.

7. Communications Supervisor Josh Michaelis appeared to get approval of the GIS Mapping contract renewal with Kimble Mapping in the amount of $2,500.00. He explained and answered questions.  Commissioner McCloud moved to enter into the contract with Kimble Mapping for the 911 mapping in an amount not to exceed $2,500.00.  The motion carried unanimously following a second by Commissioner Wiens.  Commissioner McCloud asked about 911 signage.  Josh explained that 911 signage is no longer an allowable expense for 911 funds.

Josh requested an executive session.  Commissioner McCloud moved to enter into executive session from 10:42 to 10:52 for a non-elected personnel matter concerning an employee status.  The motion carried unanimously following a second by Commissioner Wiens.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

8. County Clerk Alicia Showalter presented a form from KWORCC declaring a voting delegate for the annual meeting. Commissioner McCloud moved to appoint Commissioner Jared Wilson as the voting delegate at the KWORCC Annual Meeting and Commissioner Deberah Wiens as the alternate.  The motion carried unanimously following a second by Commissioner Wiens.

9. Commissioners discussed the supplemental benefits that are currently offered to employees. Commissioners instructed County Clerk Alicia Showalter to write a letter concerning the supplemental benefits and get a company that will maintain the Flex Spending benefit.

10. County Counselor Scott Bush appeared to present updates to the Commissioners. Commissioner McCloud moved to enter into executive session from 11:21 to 11:30 concerning trade secrets of a corporation. The motion carried following a second by Commissioner Wiens.

Commissioners returned to open session.

11. Commissioner Wilson moved to enter into executive session from 11:30 to 11:55 concerning trade secrets of a corporation. The motion carried unanimously following a second by Commissioner McCloud. County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

12. Commissioners agreed to meet at 4 p.m. on Thursday, September 28th to review and approve month-end vouchers.

13. Commissioner McCloud adjourned the meeting.

Adjourned.

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