Minutes – August 28, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

August 28, 2017
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda and the minutes of the August 21st session with the following change to paragraph #4:

Appraiser Gayla Godfrey appeared to present updates to the Commissioners.  She reported on the hearing held with BOTA concerning the valuation of the classification of the Anderson County Ethanol Plant.  There was discussion regarding hiring a Licensed Commercial Fee Appraiser for the appraisal of the Rice County plant.

The motion carried following a second by Commissioner Wiens.

3. There were no public comments.

4. Economic Development Director Stacy Clark appeared for an annual performance appraisal. Commissioner McCloud moved to enter into executive from 9:03 to 9:15 for a non-elected personnel performance appraisal.  The motion carried unanimously following a second by Commissioner Wiens.

Commissioners returned to open session

5. Noxious Weed Director Levi Beaver appeared for a performance appraisal. Commissioner Wiens moved to enter into executive session from 9:18 to 9:30 to conduct a non-elected personnel performance appraisal.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioners returned to open session.

6. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He presented a contract for the Commissioners to sign for the striping and signage grant.  Commissioner Wiens moved to approve the KDOT authority to award the grant for signing and striping in the amount of $103,160.  The motion carried unanimously following a second by Commissioner Wilson.  The engineering portion is in the amount of $15,692 for a total grant of $118,852.  The grant is awarded to Cillessen and Sons Inc. and the striping and signing project is totally funded by grant funds.  Dennis asked about the Non-Directional Beacon at the airport that no longer works and wants to know if it can be put on Purplewave.  Commissioners authorized him to get it listed.  Dennis reported on the fuel system at the airport and was informed by KDHE that if the fuel is removed then the tank can be put on temporary out of service for 12 months to decide if the tank will be repaired or replaced.  Dennis will proceed with getting the fuel removed.

7. Communications Supervisor Josh Michaelis appeared to present updates to the Commissioners. He reported on the ALK Technologies request for open records and will inform them that the request will not be fulfilled due to using the data for commercial purposes.  Josh reported on a software upgrade for the New Generation 911 system and the upgrade will take place the middle of October.  There will be additional upgrades that will take place in 2018.  Josh reported on Governor Brownback opting to participate in First Net which is a public safety broadband network.  AT&T will be the vendor for First Net.  Josh reported on the 800 radio testing that was conducted.

8. KCAMP Director David Luke appeared to present updates of organization. He presented a dividend check in the amount of $4,001.00.  As the pool continues to grow and improve then more dividend checks will be issued to member counties.  David reviewed various items of the KCAMP program.

9. Paul Maldonado, Communications Tech Associates, appeared to present information to the Commissioners. He reviewed various products his company offers.  Commissioners will review some of the information and make contact at a later date.

10. Sheriff Bryant Evans appeared to present updates to the Commissioners. He reviewed the quotes regarding a deer hit with a department vehicle. The quotes for repairs are:

Jeremy’s Paint & Body Shop      $2,994.82
Sauer Auto Body Shop                 $1,359.52

KCAMP has authorized the repairs to be made by Jeremy’s Paint & Body Shop.  Bryant discussed the 2018 Budget for the department.

11. County Clerk Alicia Showalter requested permission to spend $100 for mums for the pots outside the entrances of the Courthouse. Commissioners authorized the purchase.

Commissioners requested Alicia to complete the following items prior to the next meeting on September 11th:

Print copies of the 2018 budgets that were approved for the individual departments.

Send a letter to the airport manager Tracy Hillegeist indicating the pro-rated rent for the month of August and regular rent to follow each month thereafter.

Contact a business called True Green regarding the trees on the Courthouse lawn.

Send emails to the department heads about the review of the employee manual and extending the invitation to attend the sessions scheduled for 9 to 9:30 each Monday until the manual is complete.

12. Commissioners agreed to work on the County Handbook each week from 9:00 a.m. to 9:30 a.m. until it is completed. Any department head is invited to attend these sessions.

13. Andrew Allen with Benefits Direct, appeared to answer various questions concerning the services and billings for the benefits for county employees. He will work with the County Clerk to get the items corrected.

14. Clint Bieberle appeared and presented updates to the Commissioners concerning leave for an employee.

15. Commissioners agreed to meet Thursday, August 31st at 10:00 a.m. to review and approve month-end vouchers.

16. Commissioners will not meet next week due to the Labor Day Holiday.

17. Commissioner McCloud adjourned the meeting.

Adjourned.

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