Minutes – June 5, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

June 5, 2017
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the deletion of John Sweet at 9 a.m. and the minutes of the May 22nd session as prepared. The motion carried unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. County Clerk Alicia Showalter has questions on some personnel files and what the Commissioners wanted done with them. Commissioners requested that the files be retained for a period of time.

Alicia discussed the request for the Commissioners to judge the Hay Bale decorating event for the 4-H Fair on July 17th.  Commissioners asked for Alicia to notify the agency that they would do the judging around noon on July 17th.

Alicia informed the Commissioners that she has had several requests by employees to update their CPR certifications.  Commissioners authorized Alicia to schedule the course for the courthouse employees that wish to participate.

5. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He discussed hiring an employee for summer help that is retired but the KPERS payments would run about 30% and only paid by the county.  Commissioners gave him permission to pursue hiring the individual.  Dennis presented information for the off-system bridge project from KDOT for Bridge #106 and reported that he would like to apply for the project.  He requested permission for proceeding with the project if the bridge is picked as part of the program.  Commissioners authorized him to apply for the project.  Dennis reported that the funds of $152,034.02 will be available through the Federal Exchange Program.  Dennis reported that FEMA will be paying $12,630.34 to the county for the 2016 ice storm.

6. County Clerk Alicia Showalter presented Resolution 9-2017 for action. Commissioner Wiens moved to adopt Resolution 9-2017 (Establishing a Schedule of Fees for Solid Waste Disposal.  The motion carried unanimously following a second by Commissioner Wilson.

Alicia reported that a request from East Washington Township board has been received requesting that 29th Road between Avenue X and Avenue Y be vacated.  She will proceed with the process.

7. Economic Development Director Stacy Clark appeared to present updates to the Commissioners. She reviewed the Loan Program, Rice County Tourism, planned events/celebrations, and continuing education of the director.  Stacy discussed repairs to the vehicle for the department.  Commissioner McCloud will follow up on the estimate of the required repairs and report back.

8. County Clerk Alicia Showalter presented a request for encrypted email from Gilmore Solutions. Following discussion, Commissioners gave approval for departments to get the option to encrypt emails and pay the fee of $l.80 per license out of the department budget.

Alicia presented information regarding new voting equipment.  Following the discussion, Commissioner Wiens moved to approve the purchase of Tenex pollpads in the amount of $9,740.00 and two 4 place voting booths in the amount of $1,983.00.  The motion carried unanimously following a second by Commissioner McCloud.

9. Rural Fire Chief Ed Feil and Assistant Fire Chief Russell Stephenson appeared to present updates to the Commissioners. Ed reviewed the 2018 budget request for the department.  He reviewed and answered questions regarding the Fireman’s Relief Fund, equipment purchases, and payment of invoices.  Ed requested an executive session.

10. Commissioner Wiens moved to go into executive session from 12:12 to 12:30 for a non-elected personnel matter. The motion carried unanimously following a second by Commissioner Wilson. Rural Fire Chief Ed Feil and Assistant Fire Chief Russell Stephenson were present for the session.

Commissioners returned to open session.

11. County Counselor Scott Bush reported that the tax sale will be July 6, 2017 and will contain approximately 60 to 70 properties in the sale.

12. Commissioners discussed 2018 Budgets. It has been determined that a tax lid election will not be necessary Rice County. Further work will be conducted on the budgets in the next several sessions.

13. Commissioners discussed the employee manual changes that need to be made. Additional information has been requested and will be presented within the next few weeks.

14. Commissioner McCloud adjourned the meeting.

Adjourned.

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