Minutes – June 12, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

June 12, 2017
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wiens moved to approve the agenda with the deletion of Dennis Wray at 9:30 and the addition of Gayla Godfrey at 9:30. The motion carried unanimously following a second by Commissioner Wilson.  Commissioner Wiens moved to approve the minutes of the June 5th session with the following changes:

a. Paragraph 8: Commissioner Wiens moved to approve the purchase of 7 Tenex pollpads in the amount of $9,740 and two 4 place voting booths in the amount of $1,983.1.

b. Paragraph 10 addition: County Counselor Scott Bush was present for the executive session.

The motion carried unanimously following a second by Commissioner Wilson.

3. There were no public comments.

4. County Counselor Scott Bush appeared to present updates to the Commissioners. He presented a lease agreement between the Rice County EMS and the Rice County Council on Aging.

5. Detention Supervisor Tim Weaver appeared to discuss hiring a new employee. Commissioner Wiens moved to enter into executive session from 9:10 to 9:20 for a non-elected personnel matter.  The motion carried unanimously following a second by Commissioner Wilson.  County Counselor Scott Bush and County Clerk Alicia Showalter were present for the session.

Commissioners returned to open session.

6. Commissioner Wiens moved to approve the lease agreement between Rice County and the Council on Aging for the 40X52 storage building. The motion carried unanimously following a second by Commissioner Wilson.

7. Appraiser Gayla Godfrey appeared and requested an executive session for a non-elected personnel matter. Commissioner Wiens moved to enter into executive session from 9:27 to 9:37 for a non-elected personnel matter.  The motion carried unanimously following a second by Commissioner Wilson.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

Commissioner McCloud moved to enter into executive session from 9:38 to 9:48 for a non-elected personnel matter.  The motion carried unanimously following a second by Commissioner Wiens.  County Counselor Scott Bush and Appraiser Gayla Godfrey were present for the session.

Commissioners returned to open session.

8. Treasurer Clint Bieberle appeared to discuss a penalty tax issue. He reported on the policy and clarified an issue with a taxpayer.  Clint will write a letter to the taxpayer clarifying the policy and report back to the Commissioners at the next session.

9. Lyons City Administrator John Sweet appeared to update the Commissioners on the Airport project. He reported that there has been a funding extension approved for the AWOS System.  John is requesting approval of Invoice 31 to Kirkham Michael in the amount of 280.00.  Commissioner Wilson moved to approve payment to Kirkham Michael for the final payment for engineering in the amount of $280.00 for the AWOS system.  The motion carried unanimously following a second by Commissioner Wiens.

John presented Invoice #32 for Kirkham Michael for engineering for the air obstruction project.  Commissioner Wilson moved to approve the payment of Invoice #32 for the airport project to Kirkham Michael in the amount $1,961.40.  The motion carried unanimously following a second by Commissioner Wiens.

John presented an FAA Grant Agreement for approval of the Airfield Obstruction Project Grant Agreement.  The amount of the grant application is $114,062.54.  Commissioner Wiens moved to approve the Airfield Obstruction Project grant in the amount of $114,061.54 with 90% being funded by the grant and an amount of $11,406 to be shared between Rice County and the City of Lyons.  The motion carried unanimously following a second by Commissioner Wilson.

John reviewed the proposed Airport Capital Improvement Program plan and reported that the new fuel system installation through KDOT is likely to be approved.  However, the taxiway construction will not be funded for 2018.  John then discussed building of hangars at the airport and other various possibilities for the airport.

10. Noxious Weed Director Levi Beaver appeared to present updates to the Commissioners. He reported on musk thistle spraying and treatment of other noxious weeds. Levi requested permission to hire an applicant that will be in for a second interview this afternoon.  Commissioners authorized him to hire for the vacant position.  Levi reported on repairs to a vehicle in the amount of just over $2,000.

11. EMS/EM Director Greg Klein appeared to present updates to the Commissioners. He reported on the NOAA Flood Monitoring Station and provided costs for the installation as follows: Equipment and Installation is approximately $20,000.  Annual Maintenance is $5,100 or $13,200 which would include flow rate and discharge.  Commissioners will research options further and make a determination in the future.  Greg reported on a seal that will be installed on a window in the Health Department this Thursday or Friday.  Greg reported that he will be filling the time of a retired employee with part time employees through the summer months.  He will then begin advertising for a full time replacement.   Commissioners authorized him to proceed as planned for the replacement.  Greg reported on an AEMT class that will begin in August at Barton County Community College and will be sending one or two of the current EMT employees to the classes.  Greg reported on the Sterling EMS station and possible upgrading of the facility.

12. County Clerk Alicia Showalter presented recaps of the Courthouse vehicle usage. She presented an agreement between Barton County and Rice County from the Health department for dietician services. Commissioners have questions and requested a copy of last year’s agreement.  They will then make a decision.  Alicia presented Bylaws and Interlocal Cooperation Agreement from KCAMP for adoption.  Commissioner Wiens moved to approve Resolution 10-2017 (Bylaws and Interlocal Cooperation Agreement).  The motion carried unanimously following a second by Commissioner Wilson.

13. Alicia requested an executive session. Commissioner Wiens moved to enter into executive session from 11:38 to 11:45 for a non-elected personnel matter regarding employee performance. The motion carried unanimously following a second by Commissioner Wilson.

14. Commissioners returned to open session.

15. Commissioner McCloud moved to enter into executive session from 11:45 to 11:55 for a non-elected personnel matter. The motion carried unanimously following a second by Commissioner Wiens.

16. Commissioners returned to open session.

17. Commissioners agreed to meet at 8 a.m. on Thursday, June 15th to review and approve mid-month vouchers.

18. Commissioners viewed the roof of the Law Enforcement Center for possible repairs.

19. Commissioner McCloud adjourned the meeting.

Adjourned.

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