Minutes – March 6, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

March 6, 2017
All Commissioners Present
Commissioner McCloud Presiding

1.     Commissioner McCloud called the meeting to order at 8:30 a.m. in the Commissioners Room at the Courthouse.

2.     Commissioner Wiens moved to approve the agenda and the minutes of the February 27th session as prepared.  The motion carried unanimously following a second by Commissioner Wilson.

3.     There were no public comments.

4.     Commissioner Wiens moved to enter into executive session from 8:30 to 8:50 for a non-elected personnel matter concerning a possible lawsuit.  The motion carried unanimously following a second by Commissioner Wilson.  County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.

Commissioners returned to open session.

5.     County Treasurer Clint Bieberle appeared to present information on the financial status of the County.  Clint presented a resolution for cancelled checks that are more than 2 years old.  Commissioner Wiens moved to approve Resolution 7-2017 (Approve Cancelling Checks) in the amount of $101.42.  The motion carried unanimously following a second by Commissioner Wilson.  Clint distributed and explained the Composition of Cash Report and the Fund Status Report.

6.     Public Works Director Dennis Wray appeared to present updates to the Commissioners.  He reported on Federal Aid money that he has applied for, although there is no guarantee that it will be received.  We are eligible for $152,034.04.  The federal amount is $117,776.64 plus $46,035.05 left from last year.  Commissioner McCloud moved to accept the Federal Fund Exchange in the amount of $152,034.04.  The motion carried unanimously following a second by Commissioner Wiens.  Dennis updated the Commissioners on the status of the bridge replacement and he reported on an employee that will retire March 23rd and will not be replacing this employee.

7.     Donna Gurney with the Lyons-Rice County Heritage Festival appeared to visit with the Commissioners.  She is requesting use of the Courthouse Lawn for vendors to set up for the festival.  Commissioner Wiens moved to approve the use of the Courthouse lawn on August 5th for the Lyons-Rice County Heritage Festival and use of the bathrooms provided they have a person to monitor the lobby.  The motion carried unanimously following a second by Commissioner Wilson.

8.     County Clerk Alicia Showalter presented an indigent attorney contract for signature.  Commissioners discussed the burn ban process.

9.     Noxious Weed/Planning & Zoning Director Levi Beaver appeared to present updates to the Commissioners.  He presented a contract with KDOT for Noxious Weeds spraying.  Commissioner Wilson moved to authorize the chairman to sign a contract with KDOT for spraying of noxious weeds on state highways.  The motion carried unanimously following a second by Commissioner Wiens.  Levi presented Resolution 6-2017 (Issuing a Conditional Use Permit for a substation with Midwest Energy) for approval.  Commissioner Wilson moved to adopt Resolution 6-2017 for the Midwest Energy Substation at 1651 Avenue Q.  The motion carried unanimously following a second by Commissioner Wiens.  Mike Chism with Kansas Ethanol, Mike Rump and Bill Dowling with Midwest Energy were present for the session.  Levi presented several sealed bids for chemical bids.  Commissioners opened the sealed bids and presented as follows:

Crop Production Services        $  56,635.32

Van Diesel                                    $122,350.86

B Z Bee                                          $  68,495.80

Commissioner Wiens moved to approve the bid from Crop Production Services in the amount of $56,635.32 subject to review by Levi that the specifications are met.  The motion carried unanimously following a second by Commissioner Wilson.

Commissioner Wiens moved to go into executive session from 10:22 to 10:30 for a non-elected personnel issue concerning salary.  The motion carried unanimously following a second by Commissioner Wilson.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

10. Lyons City Administrator John Sweet appeared to present updates to the Commissioners.  He presented an agreement with Harlan Ebright to remove and burn trees, plant brome grass, fill in dirt, and maintain for 2 years the area at the south end of the airport runway.  Commissioner Wilson moved to enter into an agreement with Harlan Ebright in an amount not to exceed $4,000.  The motion carried unanimously following a second by Commissioner Wiens.  John requested approval of the engineering agreement with Kirkham Michael Engineering Services in the amount of $12,302.57.  Commissioner McCloud moved to approve the agreement with Kirkham Michael Engineering Services for the engineering of the Removal of Air Obstacles at the airport.  The motion carried unanimously following a second by Commissioner Wiens.  John reported on flood safety tips and meetings that are scheduled to review the flood maps for the City of Lyons.

11. EMS/EM Director Greg Klein appeared and presented a Disaster Designation for the fires over the weekend.  Greg reported that Rice County has tagged on with Reno County for an FMAG Grant.  He reported that there is assistance from the Air National Guard.  Greg reported that there has been some damage to a few of the vehicles and numerous counties have assisted.  Commissioner Wiens moved to approve Resolution 8-2017 (Proclaiming a state of disaster for Rice County).  The motion carried unanimously following a second by Commissioner Wilson.

12. Communications Supervisor Josh Michaelis and Detention Supervisor Tim Weaver appeared to discuss the Polycom System.  Josh presented a quote from Huber & Associates for a firewall and installation in the amount of $2,500.  The quotes for a dedicated internet line are as follows:

MTC                                    $125.00 per month

Cox Communications           $189.95 per month with a 36 month

agreement

Commissioner McCloud moved to enter an agreement with Huber & Associates to install a firewall in an amount not to exceed $2,546.25 to be divided between the Communications, Detention and Sheriff budgets.  The motion carried unanimously following a second by Commissioner Wiens.

13. Alicia reported that the 2016 Audit will be conducted next week beginning March 13th.  Alicia presented the 2015 Township Audits for review by the Commissioners.

Alicia presented a Department of Labor document for signature for Election of Employer of Volunteer Workers.  The chairman signed the document.

Alicia requested approval of a new hire for the County Clerk’s office.  Commissioners gave her permission and approved the employee status form.  Commissioners discussed the hourly wages for the Detention department.  The average hourly wage for the Detention department is currently $13.39 per hour and with the approval of the change the average hourly wage would be $14.27 per hour.  Commissioner Wiens moved to approve the hourly wage adjustments as presented by the department head.  The motion carried unanimously following a second by Commissioner Wilson.

14. Commissioners received a subscription for the KAC Compensation Survey System.  Following discussion, Commissioner McCloud moved to pay the subscription fee of $175.00 for one year for the KAC Compensation Survey System.  The motion carried unanimously following a second by Commissioner Wilson.

15. Commissioners discussed tax abatements and Neighborhood Revitalization Program.

16. Commissioner McCloud adjourned the meeting.

Adjourned.

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