Minutes – March 27, 2017

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

March 27, 2017
All Commissioners Present
Commissioner McCloud Presiding

1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2. Commissioner Wilson moved to approve the agenda and the minutes of the March 20th session with the following changes:
Paragraph 5 as follows:
Commissioners informed him that the County will investigate the issues and get back with him.

Paragraph 4 as follows:
Commissioners informed him that they will visit with the County Counselor and he will respond to him.

The motion carried unanimously following a second by Commissioner Wiens.

3. There were no public comments.

4. EMS/EM Director Greg Klein appeared to present updates to the Commissioners. He presented two employee status forms for approval for a first responder and a part time EMT.  Greg presented an employee status form for moving a part time paramedic to a full time position.  Commissioners approved all the status changes.

5. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He presented quit claim deeds for approval for the ROW at the intersection of 17th Road and Avenue Q.  Commissioners will review the deeds and get them approved.  Dennis presented information on the purchase of sealing oil.  Commissioner Wilson moved to approve the purchase of oil from Ergon Asphalt & Emulsions, Inc. for sand sealing to include the cities of Lyons, Sterling and Chase in an amount not to exceed $298,637.00.  The motion carried unanimously following a second by Commissioner Wiens.

6. County Clerk Alicia Showalter presented the Aerial Applicator Agreement for approval. Commissioner Wiens moved to approve the Aerial Applicator Agreement for the Airport with the fee of $100 for a permit of 30 days for other aerial applicators.  The motion carried unanimously following a second by Commissioner Wilson.

7. Detention Supervisor Tim Weaver appeared to get approval for a softwater system. The old system has failed and needs repairs.  The quotes are as follows:
Culligan Water                               $  9,990.00
Walton Plumbing                          $15,917.50 which has a bigger tank
B & B Mechanical                          $10,532.68
Commissioner McCloud moved to authorize the purchase of the softwater system from Culligan Water in an amount not to exceed $9,990.00.  The motion carried unanimously following a second by Commissioner Wilson.

8. Undersheriff Chad Murphy appeared and requested an executive session. Commissioner McCloud moved to go into executive session from 10:10 to 10:25 for a non-elected personnel issue regarding an employee status.  The motion carried unanimously following a second by Commissioner Wilson.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

9. Lyons City Administrator John Sweet appeared to present updates to the Commissioners. He is waiting on Kirkham Michael for an agreement with Midwest Energy and will then be moving forward with the power pole issue.  John updated the Commissioners on the grant for the new fuel system.  He presented an invoice for approval for the AWOS System.  Commissioner Wiens moved to approve the payment of the final invoice for the AWOS System to Kirkham Michael in the amount of $520.00.  The motion carried unanimously following a second by Commissioner Wilson.  John discussed the new flood map for the City of Lyons and reported on two meetings that will be held in the near future.

10. Appraiser Gayla Godfrey and Economic Development Director Stacy Clark appeared to discuss the Tax Exemptions and Incentives for Economic Development.

11. County Clerk Alicia Showalter presented contracts for the new FSA plan for the County. One aspect of the contract was to determine if the County wants to allow a grace period or a carryover of $500 from one year to the next. Commissioners authorized the $500 carryover.  Alicia was given permission to sign the contracts.

Alicia presented information regarding a Fund Balance Policy.  There was various discussion regarding the policy.  Commissioner Wiens moved to approve the Fund Balance Policy with the General Fund, Special Revenue Funds, Capital Funds and Debt Service Funds all retaining a cash carryover from one budget year to the next with 5% of the budgeted annual expenditures.  The motion carried unanimously following a second by Commissioner Wilson.

On behalf of the Sheriff’s Office, Alicia presented a Letter of Understanding for critical incident assistance.  Commissioner McCloud moved to enter into an agreement as per the terms of the Letter of Understanding for critical incident assistance with the Ellsworth Correctional Facility.  The motion carried unanimously following a second by Commissioner Wiens.

Alicia presented the quit claim deeds for the return back to the property owners of Right of Ways at the intersection of 17th Road and Avenue Q.  Commissioner Wiens moved to sign quit claim deeds to owners for right of ways deeded during the 1970’s at the intersection of 17th Road and Avenue Q.  The motion carried unanimously following a second by Commissioner McCloud.

Alicia presented the budget calendar to the Commissioners for the 2018 Budget process.  Alicia presented a proposal for Elected Official salaries to be considered during the budget process.

12. Commissioners agreed to meet at 4 p.m. on Thursday, March 30th to review and approve month end vouchers.

13. Commissioner McCloud adjourned the meeting.

Adjourned.

Comments are closed.