These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.
February 27, 2017
All Commissioners Present
Commissioner McCloud Presiding
1. Commissioner McCloud called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.
2. Commissioner Wiens moved to approve the agenda with the addition of Gayla Godfrey at 12:15 and the minutes of the February 13th session as prepared. The motion carried unanimously following a second by Commissioner Wilson.
3. There were no public comments.
4. EMS/EM Director Greg Klein appeared to present updates to the Commissioners. He reported on Claflin Ambulance Runs for the past year and discussed the new proposed contract. Commissioners will review the contract with the County Counselor and get back with Greg at the next session. Greg discussed the hiring of a part-time EMT and the need for some strengthening as her PCP(Physical Capacity Profile) was a little below the recommended goal. Greg was given permission to make the hire. Greg reported on hiring a paramedic on a part-time basis and reported that he is interested in a full-time position.
5. County Clerk Alicia Showalter presented a recommendation from West Washington Township for Township Clerk. Commissioner Wiens moved to appoint Burk Johnson as Clerk of West Washington Township due to the death of Floyd Bell. The motion carried unanimously following a second by Commissioner Wilson.
6. Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He presented a quote on 8,500 tons of cover material from Superior Sand in Sterling at an amount of $42,500.00. Commissioner McCloud moved to approve the purchase of 8,500 tons of cover material from Superior Sand in an amount not to exceed $42,500.00. The motion carried unanimously following a second by Commissioner Wilson. Dennis reported that the High Risk Rural Roads Striping Grant was not funded for 2019. Dennis presented information about a meeting of SCKACE on April 6th at 8:30 a.m. in Hutchinson. Dennis presented the Solid Waste Management Plan that needs adopted. Commissioner McCloud moved to adopt the Solid Waste Management Plan for 2017. The motion carried unanimously following a second by Commissioner Wiens. Dennis shared pictures of the bridge on Avenue K between 10th Road and 11th Road that is having a new deck installed.
7. Treasurer Clint Bieberle appeared and reported on a phone call from a taxpayer regarding waiving of penalty and interest on back taxes. Clint shared his opinion on the policy. Commissioners visited via telephone with the taxpayer and informed him that a waiver of penalty and interest was not possible.
8. Citizen Dan Hannah appeared to discuss the bronze statue and that he will be placing the statue at City Hall.
9. Communications Supervisor Josh Michaelis appeared to discuss the hiring process. He requested official permission to advertise for the replacement of a vacant position. Commissioners gave him permission to make the rehire. Josh presented a letter to carryover 40 additional hours to be used in April. Commissioners gave approval for the carryover. Josh shared some information regarding the polycom system for the court. Josh updated the Commissioners on the moving of the Communications Department. He is currently attempting to obtain the necessary information and will report to the Commissioners when he receives that documentation. Josh updated the Commissioners on a leadership education program in which he is participating.
10. Lyons City Administrator John Sweet appeared to present updates to the Commissioners. He informed the Commissioners of the dedication ceremony of the Foundry Road on March 24th at 11:00 a.m. John presented an invoice from Kirkham Michael Associates in the amount of $7,197.50. Eric Johnson with Kirkham Michael was present to answer various questions regarding the airport project. Closure of the construction project for the Runway Expansion is estimated in the next couple of months once approval is received from the FAA. Commissioner Wiens moved to approve payment of Invoice #30 to Kirkham Michael in the amount of $7,197.50 to be reimbursed 90% by the FAA. The motion carried unanimously following a second by Commissioner Wilson. John presented an invoice from Cillessen & Sons Inc. for Airport Closure Markings in the amount of $2,947.00. Commissioner Wilson moved to approve the invoice to Cillessen & Sons Inc. in the amount of $2,947.00. The motion carried unanimously following a second by Commissioner Wiens. John presented an agreement with Kirkham Michael Associates for engineering on the Obstruction Removal, Marking and Lighting Project Grant in the amount of $12,302.57 and will only be needed if the grant is approved. John reported on the Midwest Energy Agreement for the power poles project at the airport, trees to be cut on the south end of the runway, main runway temporary closure and the FAA rationale and the hangar application. Eric reported on the KDOT Grant Application AWOS System and status, and KDOT Grant Application for the Airport Fuel System. John presented a document recapping the FAA funding for the airport since 2005 in the amount of $5,040,436.
11. Airport Manager Tracy Hillegeist and Spencer Maxwell appeared and a copy of the Aerial Applicator Agreement was presented to them. They will review the contract and report back at a future session.
12. Detention Supervisor Tim Weaver and Communications Supervisor Josh Michaelis appeared to discuss the polycom system and funding. Funding will be provided from Diversion and the Sheriff department. Further information will be obtained and reported back at a future session.
13. Appraiser Gayla Godfrey appeared to present information regarding an internship for a Sterling College student that is needing 120 hours for his degree completion. County liability needs to be checked and a one page contract developed for signature. Commissioners gave permission for Gayla to allow the internship but that payment for the work is not authorized.
14. County Clerk Alicia Showalter reported on the need to establish a Fund Balance Policy. Further information will be obtained and further discussion at a future session. Alicia presented a letter from We Are Lyons organization requesting use of the courthouse lawn and restrooms for a Coronado Quivira Festival on August 4th and 5th. Commissioners are requesting a representative appear to answer some questions prior to final approval.
15. Judge Richard Burgess appeared to answer questions on the polycom system. He reported that the equipment is used and a new system would be double the quoted price. Commissioners would like to know what the monthly cost of the internet service will cost. That information will be obtained and reported back to the Commissioners. Commissioner Wiens moved to approve the purchase of the polycom equipment from Central Plains Computer in the amount of $5,000 to be funded 50% by the Sheriff and 50% by Diversion Funds through the County Attorney. The motion carried unanimously following a second by Commissioner Wilson.
16. County Clerk Alicia Showalter discussed health insurance quotes for the new year. Following discussion, Commissioners agreed to stay with the current provider for the 2017-2018 year. Alicia requested an executive session. Commissioner Wiens moved to enter into executive session from 1:15 to 1:45 for a non-elected personnel concerning two lawsuit claims. The motion carried unanimously following a second by Commissioner Wilson. County Clerk Alicia Showalter and County Counselor Scott Bush were present for the session.
Commissioners returned to open session.
17. County Clerk Alicia Showalter presented information regarding the budget process.
18. Commissioners reviewed hourly wages proposed for the Detention department. Commissioners will make a decision in the near future.
19. Commissioners reviewed and approved the month-end vouchers.
20. Commissioner McCloud adjourned the meeting.