Minutes – November 28, 2016

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

November 28, 2016
All Commissioners Present
Commissioner Oswalt Presiding

1.     Commissioner Oswalt called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2.     Commissioner McCloud moved to approve the agenda and the minutes of the November 21st session as prepared.  The motion carried unanimously following a second by Commissioner Bray.

3.     There was a public comment regarding a misprint in the Lyons News concerning the purchase of election equipment.  Commissioners confirmed that there has been no purchase of election equipment for $60,000 as indicated in the Lyons News.

4.     County Clerk Alicia Showalter presented a letter to SCKEDD from Economic Development Director Stacy Clark for approval and signature.  Commissioner McCloud moved to authorize signing the letter to SCKEDD concerning hours of in kind service by previous Economic Development Director Jill Nichols that will be credited to a grant.  The motion carried unanimously following a second by Commissioner Bray.

Alicia presented a letter from Julie Engelland declining her election to the Wilson Township Board as Township Treasurer.  Alicia presented a letter from the Wilson Township Board for appointment of a township treasurer.   Commissioner Bray moved to appoint Kenny Wiens as Wilson Township Treasurer.  The motion carried unanimously following a second by Commissioner McCloud.

Alicia presented the 2017 Holiday Schedule for approval.  Commissioner McCloud moved to approve the 2017 Holiday Schedule as presented.  The motion carried unanimously following a second by Commissioner Bray.

Alicia presented the Earned Leave Buyback total for approval.  Commissioner McCloud moved to approve the Earned Leave Buyback for 2016 not to exceed $7,468.54.  The motion carried following a second by Commissioner Bray.

Alicia presented the Comp Time buyback in the amount of $5,392.85 for approval.  Commissioner Bray moved to approve the comp time buyback for 2016 in the amount not to exceed $5,392.85.  The motion carried unanimously following a second by Commissioner Oswalt.

5.     Commissioner McCloud moved to rescind resolution 8-2016 which will cap accumulated comp time hours at 40 hours to be effective immediately.  The motion carried unanimously following a second by Commissioner Bray.

6.     Public Works Administrator Dennis Wray appeared to present updates to the Commissioners.  He reported on the request for ‘No Parking’ signs on American Road by the Lyons High School.  Dennis presented quotes for drainage culverts as follows:

J & J Drainage                  $13,440.00

Welborn Sales                   $13,680.00

Commissioner McCloud moved to purchase 20 40’ culverts in the amount of $13,440.00.  The motion carried unanimously following a second by Commissioner Bray.

Dennis reported on the status of mowing, striping, and road shoulder repairs.  He requested an executive session.  Commissioner McCloud moved to enter into executive session from 9:42 to 10:00 for a non-elected personnel matter concerning county policy.  The motion carried unanimously following a second by Commissioner Bray.  County Clerk Alicia Showalter was present for the session.

Commissioners returned to open session.

7.     County Clerk Alicia Showalter presented a letter from the Sexual Assault Domestic Violence Center requesting $4,000 from Rice County for the 2017 Budget.  Commissioner McCloud moved to appropriate $4,000 to the Sexual Assault Domestic Violence Center for the 2017 budget year.  The motion carried unanimously following a second by Commissioner Bray.

8.     Detention Supervisor Tim Weaver appeared to discuss a walk-in refrigerator at the Detention Center that needs repaired or replaced.  Commissioner McCloud moved to replace the compressor/condenser unit on the refrigerator at the Detention Center in an amount not to exceed $3,225.57.  The motion carried unanimously following a second by Commissioner Bray.

9.     County Counselor Scott Bush appeared and discussed the public hearing for the NRP program.  Alicia discussed the Special Question Election for the City of Frederick.  Scott informed her that he will contact the Secretary of State Elections Division for some guidance and report back.  Scott requested executive session.  Commissioner McCloud moved to enter into executive session from 11:13 to 11:20 for a non-elected personnel matter concerning county policy.  The motion carried unanimously following a second by Commissioner Bray.

10. Commissioners agreed to meet November 29th at 4 p.m. to review and approve month-end vouchers.

11. Commissioner McCloud moved to adjourn.  The motion carried unanimously following a second by Commissioner Bray.

Adjourned.

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