Minutes – December 5, 2016

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

December 5, 2016
All Commissioners Present
Commissioner Oswalt Presiding

1.     Commissioner Oswalt called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

2.     Commissioner McCloud moved to approve the agenda with the addition of Chad Murphy at 11:15 and the minutes of the November 28th session as prepared.  The motion carried unanimously following a second by Commissioner Bray.

3.     There were no public comments.

4.     Detention Supervisor Tim Weaver appeared to present updates to the Commissioners.  Tim presented a contract for food services for the Detention Center for approval.  Commissioner McCloud moved to enter into an agreement with CBM for food services according to the sliding scale.  The motion carried unanimously following a second by Commissioner Bray.  Tim discussed the rehire of an employee.  Commissioners reaffirmed the reinstatement of the employee with an adjustment of the anniversary date.

5.     Commissioner McCloud moved to enter into executive session from 9:06 to 9:20 for a non-elected personnel matter concerning an employee complaint.  The motion carried unanimously following a second by Commissioner Bray.  County Clerk Alicia Showalter and Detention Supervisor Tim Weaver were present for the session.

Commissioners returned to open session.

6.     County Clerk Alicia Showalter reported to the Commissioners on several items discussed at the last department head meeting including the discussion of employee physical capacity profiles when a new employee is hired, and allowing Earned Leave buyback and longevity pay to be a separate check from the normal payroll check.  Commissioners gave permission to issue a separate check for longevity pay.  Alicia presented several Shared Leave documents for signature.

7.     Public Works Administrator Dennis Wray appeared and presented updates to the Commissioners.  He reported on the ‘No Parking’ Signs on the south side of American Road and the City of Lyons informed him that the north side is their responsibility.  Dennis presented a resolution for the Commissioners approval.  Commissioner Bray moved to adopt Resolution 17-2016 for the placement of four ‘No Parking’ Signs on the South side of Avenue N between 16th Road and 17th Road.  The motion carried unanimously following a second by Commissioner McCloud.  Dennis reported on the current backhoe at Public Works needing numerous repairs.  He presented a quote for a new CAT backhoe for $97,000.00.  Commissioner McCloud moved to authorize the purchase of a 420F backhoe from Foley Equipment in the amount of $97,000.00.  The motion carried unanimously following a second by Commissioner Bray.

8.     County Clerk Alicia Showalter reported on a letter from the Lyons Chamber of Commerce requesting use of the Courthouse lawn on April 15, 2017 for the Easter Egg Hunt, August 18, 2017 for the Back to School BBQ and September 23, 2017 for the Fair on the Square/Car Show.  Commissioner Bray moved to authorize use of the Courthouse lawn for the designated dates.  The motion carried unanimously following a second by Commissioner McCloud.

9.     Commissioners authorized the Health department to use two days for purging old files in the basement but the department must remain open during this time.

10. Communications Supervisor Josh Michaelis appeared to get approval for the purchase of a call status light from Mobile Radio.  Commissioner McCloud moved to enter into an agreement with Mobile Radio for the installation of 2 Call Lights in an amount of $1,480.00.  The motion carried unanimously following a second by Commissioner Bray.

11. EMS employee Sharon Pearsall and EMS/EM Director Greg Klein appeared to get approval on write-offs for the department.  Sharon requested approval of the write-offs for deceased people.  Commissioner McCloud moved to approve the write-offs in the amount of $8,831.11.  The motion carried unanimously following a second by Commissioner Bray.  Sharon presented accounts that will be sent to the State set-off program.  Commissioner McCloud moved to authorize sending the accounts to the set-off program in the amount of $17,356.75.  The motion carried unanimously following a second by Commissioner Bray.

12. Appraiser Gayla Godfrey appeared to request an 8 month extension on the completion date of an NRP property in Bushton.  Commissioner McCloud moved to extend RC15003 until August 31, 2017.  The motion carried unanimously following a second by Commissioner Bray.  Gayla reported on a visit to the Kansas Ethanol Plant to view the CO2 expansion project and reported that the bulk of the project will be exempt.

13. Robert Burns appeared to discuss the placement of a sign for the Faith Bible Church on Coronado St. just south of the Safety Complex sign.  Commissioners will do some research and get back with him.

14. Commissioners reviewed and discussed COLA increases for 2017.

15. Sheriff Deputy Chad Murphy appeared to report that a resignation letter from Sheriff Deputy John Poe had been received and requested permission to start the rehire process.  Commissioner Bray moved to authorize the rehire process.  The motion carried following a second by Commissioner Oswalt with Commissioners Oswalt and Bray voting in favor and Commissioner McCloud voting in the negative.

16. Economic Development Director Stacy Clark presented the information for the NRP Public Hearing.  Commissioner Oswalt opened the Public Hearing for the NRP Program.  Stacy reviewed the percentages for the NRP as follows:

95% for years 1-5

75% for years 6-8

50% for years 9-10

There was no further public comments so Commissioner Oswalt closed the public hearing.

17. Commissioners requested an executive session.  Commissioner McCloud moved to enter into executive session from 11:15 to 11:45 for a non-elected personnel matter considering disciplinary action.  The motion carried unanimously following a second by Commissioner Bray.  County Counselor Scott Bush was present for the session.

Commissioners returned to open session.

18. Commissioner McCloud moved to adjourn.  The motion carried unanimously following a second by Commissioner Bray.

Adjourned.

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