Minutes – September 26, 2016

These minutes are unofficial until reviewed and approved by the Board of County Commissioners as official.

September 26, 2016
All Commissioners Present
Commissioner Oswalt Presiding

Commissioner Oswalt called the meeting to order at 9:00 a.m. in the Commissioners Room at the Courthouse.

Commissioner McCloud moved to approve the agenda with the addition of Amy Boxberger at 9:15 and the minutes of the September 19th session as prepared. The motion carried unanimously following a second by Commissioner Bray.

There were no public comments.

Commissioner Oswalt authorized a letter to be sent to employees and department heads last week concerning the approval of time cards. Commissioner McCloud moved to approve the letter setting the time frame for approval of timecards as 5 p.m. on Friday to meet the requirements of the bank for direct deposits.  The motion carried unanimously following a second by Commissioner Bray.

Commissioners received a letter for voting delegates for the annual KCAMP meeting. Commissioner Bray moved to appoint Commissioner Oswalt as the voting delegate for the KCAMP annual meeting and County Clerk Alicia Showalter as the alternate.  The motion carried unanimously following a second by Commissioner McCloud.

Amy Boxberger with Community Corrections appeared to get approval on the year end outcomes. She requested approval to present the report to the State.  Commissioner McCloud moved to approve the submission of the CKCC report to the State of Kansas.  The motion carried unanimously following a second by Commissioner Bray.

Public Works Administrator Dennis Wray appeared to present updates to the Commissioners. He presented the 2016 bridge reports from Kirkham Michael.  The report indicates 5 deficient bridges and there was some discussion regarding bridge repairs.  Dennis reported that the application sent in for the bridge program was not selected for this year.  Dennis presented a contract from KDOT for the Signing & Pavement Marking program for the 2016 year.  The contract is with Road Safe Traffic Systems.  Commissioner McCloud moved to approve the contract with Road Safe

Traffic Systems in the amount of $94,355.57 for the Signing & Pavement Marking program of which zero dollars is payable by Rice County.  Dennis presented an agreement for preliminary engineering with Kirkham Michael for the 2017 & 2018 Signing & Pavement Marking program.  Commissioners signed the agreement.  Dennis reported on mowing of the airport for the dedication ceremony, and repairs on 29th Road.

Communications Supervisor Josh Michaelis appeared to discuss the 911 contract agreement. He presented an invoice from AT&T for a 6 month agreement for 911 annual maintenance in the amount of $4,670.50.  Commissioner Bray moved to approve the agreement in the amount of $4,670.50 with AT&T for a 6 month agreement for 911 maintenance.  The motion carried unanimously following a second by Commissioner McCloud.

County Clerk Alicia Showalter presented a policy change for the employee manual. Commissioner McCloud moved to approve the changes to Section 400 (Timekeeping) to change the timecard approval day and time due to the changes in the banking regulations.  The motion carried unanimously following a second by Commissioner Bray.

Alicia informed the Commissioners of the date for flu shots for employees and families.  Commissioner Bray moved to approve payment of any additional cost that the individual insurance doesn’t pick up.  The motion carried unanimously following a second by Commissioner McCloud.

Alicia presented a bill for replacement of an air conditioning unit at the Health/EMS building.  Commissioner McCloud moved to approve the payment of the bill from Walton Plumbing in the amount of $3,772.00 from the Capital Improvement fund.  The motion carried unanimously following a second by Commissioner Bray.

Sheriff Bryant Evans appeared to discuss the defensive driving course for part time employees. Commissioners agreed that any training they can attend is acceptable and will certify them for Rice County as well.

Alicia presented information regarding an abatement of a solid waste assessment. Following discussion, Commissioner Bray moved to deny the request for the abatement. The motion carried unanimously following a second by Commissioner McCloud.  Alicia will prepare and mail the denial letter.

Commissioners agreed to meet at 4 p.m. on Thursday, September 29th to review and approve month-end vouchers.

Commissioner McCloud moved to adjourn. The motion carried unanimously following a second by Commissioner Bray.

Adjourned.

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